Import/Export Administrator

Centre People Appointments; Milano; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in Milan is seeking a Sales Administrator. The successful candidate will manage import/export orders, coordinate logistics both in Europe and overseas, and provide sales support. Fluency in Italian and English is mandatory, while knowledge of French and experience in the chemicals industry is a plus. This full-time, permanent role offers flexible hours and a hybrid working model.

Qualifications

• 2+ years of experience in import/export administration.
• Initial experience in the chemicals industry desirable.
• Good knowledge of merchandise management systems.

Responsibilities

• Execute order processing for Import & Export business.
• Coordinate logistics for timely delivery.
• Issuing invoices and controlling payment receipts.

Skills

Fluent Italian

Fluent English

Good knowledge of French

Good Microsoft Excel skills

Experience in logistics

Education

Apprenticeship in foreign trade or forwarding

Tools

Axapta

SAP

Job description

Overview

Sales Administrator (Italian, English & French speaking)

Ref: WL46772

A subsidiary of a multi-functional trading house in Milan is currently looking for a Sales Administrator for the Chemicals Department.

In this role you will be responsible for executing and controlling import & export business for company products. The Sales Administrator is responsible for the order handling process within the team, from order receipt to control of payment including arrangement of all kinds of logistics within Europe and Overseas.

TYPE: Permanent, full-time

WORKING HOURS: Monday to Friday, 40 hours, Flex-Time system and Smart Working up to 50% of month

START: ASAP

LOCATION: Milan, Italy (Currently 50% in office, 50% work from home.)

Responsibilities

• Executing order processing for Import & Export business including timely issuing of all relevant documents with the help of the merchandize management system
• On time supervision of Import & Export business incl. logistics and warehousing
• Co-ordination of logistics in cooperation with forwarding company to arrange timely delivery from suppliers and to customers including handling/checking of relevant logistic invoices
• Issuing invoices, applications for internal credit limit and external credit insurance, control of payment receipt including dunning process
• Provision of sales figures for sales staff and manager
• General customer and supplier service
• Sales support to sales team and section manager

Ideal Candidate / Qualifications

• Ideally 2 years+ of experience in import/export administration, incl. co-ordination of deliveries, ideally also in non-European countries
• Fluent Italian and English language (verbal & written)
• Good knowledge of French and Spanish language (verbal and written)
• Initial experiences in the chemicals industry, and is familiar with dry and liquid bulk chemical shipments would be advantageous
• Good knowledge of merchandize management system (Axapta or SAP or similar)
• Experience in order processing
• Experience in logistics
• Qualified in order processing and import/export by a relevant apprenticeship (ex: foreign trade or forwarding merchant) would be advantageous
• Work effectively with other team members, willing to share knowledge and skills
• Ability to assess, prioritise and manage own workload
• Ability to work to strict deadlines
• Good Microsoft Excel & Word skill and some SAP experience

All applicants for the Sales Administrator must have the right to work in Italy as the Company is not able to offer visa support.

*When contacting us, please include the job reference number (Ref: WL46772) at the top of your message.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.