_Administrative_Officer

Ideativita; Avellino; On-site; EUR 23,000 - 24,000; Full time

Benefits offered by this job

Flexible hours

Autonomy

Career growth

Disruptive tech access

Self-development

Job summary

Ideativita S.r.l. in Avellino is seeking a junior Administrative Officer to handle day-to-day office operations, reception duties, and deadline-driven tasks, ensuring accurate documentation and timely delivery.

You will manage communications, assist management, and coordinate meetings, travel, and events while maintaining organized archives and supporting cross-functional teams. Fluent Italian and English are required.

Qualifications

• Master’s degree in Law or Economics or related field.
• Excellent written and verbal communication in Italian and English.
• Strong attention to detail and ability to manage multiple projects.

Responsibilities

• Manage day-to-day administrative activities, office procedures and visitor reception, deadlines and ensure timely completion of required activities.
• Prepare, analyze, verify and manage documents and keep archives updated and organized.
• Manage communications across platforms and provide administrative support to management and team members.
• Support management with ad hoc tasks and projects, monitor tenders and grants, conduct research and analysis.
• Manage office supplies and equipment, ensure stock and timely purchasing/replacement.
• Schedule meetings, travel arrangements, events, training sessions and other business activities.

Skills

Attention to detail

Client interaction

Drafting documents

Document research

Multitasking

Cross-functional collaboration

Education

Master’s degree in Law or Economics

Tools

Microsoft Office

Adobe Acrobat

Invoice system

Email systems

PEC system

Job description

Check out this and our other open positions here: https://www.ideativita.com/work-with-us/

Administrative Officer

Main Responsibilities:

• Manage day-to-day administrative activities, office procedures and visitor reception, deadlines and ensure timely completion of required activities;
• Prepare, analyze, verify and manage documents (accounting, administrative, contractual, financial, operational, etc.) and keep the document archives updated and organized;
• Manage communications across all platforms, ensure consistent handling of inquiries and provide administrative support to management and other team members;
• Support management with ad hoc administrative tasks and projects, monitor and report on tenders and grants, providing actionable insights, conduct research and analysis;
• Manage office supplies and equipment, ensuring proper use, maintenance, adequate stock levels and timely purchasing or replacement when necessary;
• Schedule and organize meetings, appointments, company events, training sessions and other business activities, assist with travel arrangements, accommodation, transportation and business trips.

Key Requirements:

• Diploma of completed studies at master’s level or higher in Law, Economics or a related field;
• Proficiency in Microsoft Office Suite, Adobe Acrobat, invoice system, email and PEC systems;
• Extreme attention to details, ability to effectively interact with clients, proficiency in accounting;
• Proficiency in drafting documents and contracts, proficiency in analyzing documents or researching informations;
• Excellent written and verbal communication skills in Italian and English;
• Ability to manage multiple projects simultaneously and respect commitments and deadlines;
• Flexibility, resourcefulness and ability to autonomously work to reach the set goals;
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.

Would be an appreciated plus:

• Previous work experience as Administrative Officer, Accounting Officer or other position in a related field;
• Good written and verbal communication skills in another language;
• Further different competencies.

What We Offer:

• Employment contract with compensation adequate to experience and titles;
• Flexible hours, wide autonomy and goal-oriented work;
• Opportunities for career development and professional growth;
• A supportive and inclusive work environment that stimulates and encourages creativity and innovation;
• Be at the forefront of innovation and get access to disruptive technologies;
• Contribute with your own ideas and have space for self-development.

Characteristics:

• Role: Administrative Officer
• Seniority: junior or entry-level
• Contract type: to be defined (among fixed-term or permanent employment)
• Location: on-site, in the office located in Avellino (IT)
• Schedule: Full-time
• Compensation Range: €22.6K – €24.0K gross annual salary (14 monthly payments), depending on relevant experience and qualifications
• National Collective Labour Agreement: Professional Firms (CCNL Studi Professionali)
• National Collective Labour Agreement Grade: 4