Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Wlgroup; Poggio Renatico; In loco; EUR 28.000 - 42.000; Tempo pieno

Descrizione del lavoro

Wlgroup is seeking an administrative assistant for its leadership team at a multinational defence communications site in Sigonella, Sicily. You will act as a bridge between management and staff, ensuring information flows and meetings run smoothly.

Responsibilities include diary management, preparing reports, and maintaining filing systems. The role requires advanced English and experience in office procedures within a dynamic, international environment.

Competenze

• Experience managing leadership diaries and scheduling important meetings.
• Familiar with office policies and process workflows.
• Strong written and spoken English; Italian a bonus.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

Conoscenze

Diary management

Cross-functional liaison

Office policies

English proficiency

Formazione

Higher vocational training

Experience in office environment

Strumenti

MS Excel

Office software suites

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.