Walk-in | Executive Assistant To Director

Urbangaon Properties; Jaipur; On-site; INR 360,000 - 480,000; Full time

Job summary

Urbangaon Properties in Jaipur is seeking an Executive Assistant to support the Director with calendar management, travel planning, and high-level coordination.

You will handle confidential correspondence, prepare meeting minutes, and create briefing notes for leadership reviews, while liaising with internal teams and external contacts to ensure smooth operations. Strong organizational and communication skills are essential.

Qualifications

• Strong communication and interpersonal skills (written and verbal).
• High level of discretion, integrity, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent minute-taking and documentation skills.
• Strong follow-up discipline and ownership of action items.
• Ability to multitask and manage competing priorities under pressure.
• Professional demeanor with strong organizational and time-management skills.

Responsibilities

• Manage the Director's calendar, appointments, and scheduling priorities.
• Handle confidential correspondence and follow-ups with discretion.
• Prepare accurate meeting minutes and track action items to closure.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage internal and external communication on behalf of the Director.
• Prepare and maintain MIS reports and dashboards for leadership review.
• Track cross-functional actions and follow-ups across departments.
• Prepare documents, presentations, and briefing notes for meetings.
• Coordinate and prioritize competing demands on the Director's time.
• Liaise with internal stakeholders and external contacts for smooth coordination.
• Maintain confidentiality and professionalism in handling sensitive matters.

Skills

Strong communication

Discretion

MS Office

Minute-taking

Time management

Tools

MS Office

Job description

Key Responsibilities

• Manage the Director's calendar, appointments, and scheduling priorities.
• Handle confidential correspondence and follow-ups with discretion.
• Prepare accurate meeting minutes and track action items to closure.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage internal and external communication on behalf of the Director.
• Prepare and maintain MIS reports and dashboards for leadership review.
• Track cross-functional actions and follow-ups across departments.
• Prepare documents, presentations, and briefing notes for meetings.
• Coordinate and prioritize competing demands on the Director's time.
• Liaise with internal stakeholders and external contacts for smooth coordination.
• Maintain confidentiality and professionalism in handling sensitive matters.

Competencies We Are Looking For

• Strong communication and interpersonal skills, both written and verbal.
• High level of discretion, integrity, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent minute-taking and documentation skills.
• Strong follow-up discipline and ownership of action items.
• Ability to multitask and manage competing priorities under pressure.
• Professional demeanor with strong organizational and time-management skills.