Executive Assistant To Director

Manasara Realty Llp; Khadki; On-site; INR 400,000 - 650,000; Full time

Job summary

Manasara Realty Llp in Maharashtra, Khadki seeks an Executive Assistant to the Director to manage complex calendars, coordinate meetings, and handle confidential correspondence. You will liaise with internal departments, vendors, and clients, ensuring timely information flow and task completion.

The role requires strong MS Office skills, excellent English communication, and the ability to multitask under pressure.

Qualifications

• Excellent verbal and written communication, professional handling of correspondence.
• Strong organizational and time-management abilities with attention to detail.
• Ability to coordinate with senior management and multiple departments.
• Proactive approach and strong problem-solving skills.
• Confidential handling of sensitive information and discretion.
• Experience using MS Office for presentations and MIS reporting.
• Knowledge of AI tools is a plus.

Responsibilities

• Manage Director's daily calendar, appointments, meetings, and commitments.
• Schedule and coordinate internal and external meetings.
• Coordinate travel plans and official engagements; ensure reminders and follow-ups.

Skills

Communication

Organization

Follow-up

Multitasking

Confidentiality

Proactivity

Decision making

Interpersonal skills

AI familiarity

Education

Bachelor's degree

MBA/PGDM

Tools

MS Office

Job description

Key Responsibilities

• Manage the Directors daily calendar, appointments, meetings, and commitments.
• Schedule and coordinate internal and external meetings.
• Ensure timely reminders and follow-ups for important meetings and activities.
• Coordinate travel plans, meetings, and other official engagements.

Communication & Coordination

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Handle emails, calls, messages, and correspondence professionally.
• Coordinate with HODs and department teams on matters assigned by the Director.
• Follow up with concerned departments for pending tasks and updates.

Meeting Management

• Prepare meeting agendas, presentations, and required documents.
• Attend meetings when required and record Minutes of Meeting (MOM).
• Track action points and follow up with respective team members.
• Ensure timely closure of tasks assigned by the Director.

MIS & Reporting

• Prepare daily, weekly, and monthly reports as required.
• Collect information and updates from different departments.
• Prepare presentations, summaries, dashboards, and management reports.
• Maintain proper records of important management-related documents.

Administrative Support

• Maintain confidential files, documents, agreements, and correspondence.
• Handle official documentation and approvals.
• Coordinate with vendors, clients, consultants, and other external stakeholders when required.
• Support the Director in day-to-day administrative and operational activities.

Follow-Up & Task Monitoring

• Maintain a tracker of important assignments given by the Director.
• Regularly follow up with concerned HODs and team members.
• Highlight delays, pending approvals, and critical issues to the Director.
• Ensure that management instructions are communicated and followed up effectively.

Confidentiality

• Maintain strict confidentiality of business, financial, employee, client, and management information.
• Handle sensitive documents and communications with complete discretion.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Good follow-up and coordination abilities.
• Excellent proficiency in MS Office - Excel, Word and PowerPoint.
• Ability to prepare professional presentations and MIS reports.
• Strong attention to detail.
• Ability to multitask and work under pressure.
• Professional personality and strong interpersonal skills.
• High level of confidentiality and discretion.
• Proactive approach with the ability to anticipate requirements.
• Good decision-making and problem-solving abilities.
• Familier with AI

Educational Qualification

• Graduate in any discipline.
• MBA / PGDM / relevant management qualification will be an added advantage.

Preferred Candidate Profile

• Experience working as an Executive Assistant, Personal Assistant, Management Executive, or Executive Secretary.
• Experience in Real Estate / Construction / Infrastructure will be preferred.
• Candidates should be comfortable coordinating with senior management and multiple departments.
• Excellent English communication is required.

Key Performance Indicators (KPIs)

• Effective management of the Director's calendar and schedule.
• Timely completion and follow-up of management action points.
• Accuracy and timeliness of reports and presentations.
• Efficient coordination between management and departments.
• Confidentiality and professional handling of sensitive information.
• Timely communication and closure of assigned tasks.