Executive Assistant to Director

Olive Heritage Foundation; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

A prominent educational organization based in Gurugram is seeking an experienced Executive Assistant to support the Director's office. The role involves managing the Director’s calendar, coordinating travel, drafting reports, and overseeing communications. Candidates should possess advanced data analysis skills and a strong command of MS Excel, alongside excellent communication and organizational abilities. This position offers a unique opportunity to contribute to impactful projects in the education management sector.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Advanced expertise in data analysis and MS Excel.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings.
• Coordinate travel arrangements and prepare detailed itineraries.
• Draft, edit, and prepare correspondence, presentations, and reports.

Skills

Data analysis

MS Excel

Fluency in English

Organizational skills

Communication skills

Problem-solving skills

Education

MCA (Master of Computer Applications)

Bachelor’s degree in a relevant field

Tools

MS Office Suite

Productivity software

Job description

Executive Assistant to the Director

About the Role

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Director. This role is pivotal to ensuring the smooth functioning of the Director’s office and enabling high-level decision-making processes. The Executive Assistant will manage confidential information, coordinate meetings, oversee communications, and assist with strategic projects and initiatives that contribute to the overall success of the foundation.

This is an excellent opportunity for a motivated professional to work on impactful projects in the education management sector, collaborate with diverse stakeholders, and actively support the foundation’s mission.

Key Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements; prepare detailed itineraries.
• Draft, edit, and prepare correspondence, presentations, reports, and other official documents.
• Conduct research, compile data, and create analytical reports to support decision-making.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Handle confidential information with integrity, discretion, and professionalism.
• Organize and maintain both physical and digital records and files.
• Support the planning, coordination, and execution of special projects, events, and initiatives.

Requirements

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Education: MCA (Master of Computer Applications) with strong technical proficiency.
• Advanced expertise in data analysis and MS Excel.
• Fluent English communication skills, with the ability to confidently handle international clients and meetings.
• Excellent organizational, multitasking, and time management abilities.
• Strong written and verbal communication skills.
• High attention to detail and problem-solving capability.
• Proficiency in MS Office Suite and other relevant productivity software.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Bachelor’s degree in a relevant field (preferred).