Executive Assistant To Director

Crescendo Worldwide; Bavdhan; On-site; INR 600,000 - 950,000; Full time

Job summary

Crescendo Worldwide is seeking an experienced Executive Assistant to support the Managing Director in all aspects of daily operations in Maharashtra, India. You will manage the MD's calendar, travel, and key paperwork, ensuring timely communication and organizational efficiency.

The ideal candidate will handle confidential information with discretion, communicate effectively with executives and staff, and work autonomously under pressure while maintaining a professional appearance.

Qualifications

• Degree in a related field or equivalent experience.
• Highly skilled in Microsoft applications: Outlook, Word, Excel and PowerPoint.
• Ability to handle confidential information with discretion.
• Effective communication with Executives, Board members, clients and employees.
• High level of organizational, time management and customer relations skills.
• Detail-oriented, accurate and autonomous with minimal supervision.
• Ability to work well under pressure and meet deadlines.
• Excellent written and verbal communication skills.
• Willing to travel.
• Well presented.

Responsibilities

• Responsible for supporting all aspects of the Managing Director's work including appointments and diary, travel and accommodation, and meeting paperwork.
• Manage an active calendar of appointments and coordinate MD schedule.
• Compose and prepare correspondence; monitor emails and gather required background information.
• Set up meeting files, scheduling, agendas, locations, times and durations; invite participants; arrange facilities as required.
• Prepare travel arrangements and expense reports to support external relations and growth.
• Research, prioritize, and follow up on incoming issues addressed to the MD.
• Provide clear communication between the MD's office and staff; maintain credibility and trust.
• Work closely with the MD to keep him informed of upcoming commitments.
• Prioritize conflicting needs and handle matters expeditiously, often under deadline pressure.
• Manage the MD's office documentation and record-keeping; filter inquiries to the MD as appropriate.
• Occasionally travel with the MD for meetings or business trips; deputize for the MD in his absence.

Skills

Executive support

Calendar management

Communication

Discretion

Organizational skills

Time management

Travel coordination

Education

Degree in related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Role & responsibilities :

• Responsible for supporting all aspects of the Managing Directors work including appointments and the diary, travel, and accommodation as required in addition to managing dates, producing agendas, minutes, and all key paperwork for meetings.
• Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Directors schedule is followed and respected.
• Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
• Sets up meeting files, scheduling, and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
• Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Directors successful focus on external relations and organizational growth.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature.
• Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff.
• Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
• Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Manage the Managing Director’s office ensuring the proper documentation and record keeping on behalf of the CEO.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Occasionally travelling with Managing Director to take notes or dictation at meetings or to provide general assistance during business trips.
• Deputizing for the Managing Director, making decisions and delegating work to others in his absence.
• Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.

Preferred candidate profile :

• Degree in a related field or equivalent experience
• Highly skilled in Microsoft applications; Outlook, Word, Excel and PowerPoint
• Ability to handle confidential information with discretion
• Effectively communicate with Executives, Board members, clients, and employees.
• High level of organizational, time management and customer relations skills.
• Detail-oriented, accurate and able to act autonomously with minimal supervision.
• Ability to work well under pressure and meet deadlines
• Excellent written, verbal communication skills.
• Willing to travel
• Well presented