Executive Assistant To Managing Director

Stanmesh Pvt. Ltd.; Mumbai; On-site; INR 600,000 - 850,000; Full time

Job summary

Stanmesh Pvt. Ltd. is seeking a proactive Executive Assistant to support the Director with calendar management, travel, and confidential project coordination. This high-visibility role offers exposure to strategic decisions early in your career.

The successful candidate will coordinate cross-functional input, prepare briefing notes and presentations, and maintain discretion in handling sensitive information.

Qualifications

• Professional calendar management and scheduling experience.
• Ability to coordinate cross-functional inputs and track action items.
• Experience handling confidential information with discretion.

Responsibilities

• Manage the Director's calendar, meetings, travel, and correspondence with minimal supervision.
• Own end-to-end coordination of strategic projects assigned by the Director.
• Prepare presentations, MIS reports, and briefing notes for internal/external meetings.
• Take minutes in leadership/board meetings and follow up on actions.
• Liaise with cross-functional teams to gather inputs and drive project closure.
• Act as a point of contact between the Director's office and stakeholders.

Skills

Calendar management

Stakeholder coordination

Executive support

Discretion & confidentiality

Presentation skills

Tools

MS Office / Google Workspace

PowerPoint

MIS reporting

Job description

About the Role

We're looking for a sharp, proactive Executive Assistant to support our Director not just on calendar and scheduling, but as a right hand on special projects that need close coordination, confidentiality, and follow-through. This is a high-visibility role for someone who wants exposure to strategic decision-making early in their career.

Key Responsibilities

• Manage the Director's calendar, meetings, travel, and correspondence with minimal supervision
• Own end-to-end coordination of special/strategic projects assigned by the Director tracking timelines, chasing stakeholders, consolidating updates
• Prepare presentations, MIS reports, and briefing notes for internal and external meetings
• Take minutes in leadership/board meetings and follow up on action items
• Liaise with cross-functional teams (Sales, Finance, Ops, HR) to gather inputs and drive project closure
• Handle confidential information and documents with discretion
• Act as a point of contact between the Director's office and internal/external stakeholders
• Anticipate needs and proactively flag issues before they escalation