Executive assistant to Director

Neuraleap Group; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

A leading organization in Mumbai is seeking an experienced Executive Assistant to the Director to provide high-level administrative support. The role demands exceptional organizational skills and proficiency in managing multiple priorities in a fast-paced environment. Candidates should hold a Bachelor's degree and possess 3–5 years of experience supporting senior executives. Responsibilities include managing the Director's calendar, coordinating meetings, and supporting special projects to enhance operational efficiency.

Qualifications

• 3–5 years of experience supporting senior executives.

Responsibilities

• Manage the Director’s calendar and coordinate meetings.
• Serve as the primary point of contact for stakeholders.
• Arrange travel and maintain filing systems.
• Assist in special projects and monitor progress.

Skills

Excellent verbal and written communication skills

Strong organizational and time-management abilities

High level of discretion and confidentiality

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Ability to multitask and prioritize effectively

Strong problem-solving skills

Attention to detail

Professional demeanor and interpersonal skills

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Summary

The Executive Assistant to the Director provides high-level administrative and operational support to ensure the efficient functioning of the Director’s office. This role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the Director’s calendar, schedule appointments, and coordinate meetings
• Screen calls, emails, and correspondence on behalf of the Director
• Prepare reports, presentations, briefing notes, and documents
• Handle confidential information with discretion and professionalism

Communication & Coordination

• Serve as the primary point of contact between the Director and internal/external stakeholders
• Coordinate communication across departments
• Draft, review, and edit correspondence and official communications
• Organize and prepare materials for meetings, conferences, and events

Administrative & Operational Support

• Arrange travel, accommodation, and itineraries
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Maintain filing systems (electronic and physical)
• Support budgeting, expense tracking, and invoice processing

Project & Office Management

• Assist in special projects and strategic initiatives
• Monitor project timelines and progress reports
• Improve administrative processes for greater efficiency
• Support office management tasks as required

Qualifications & Skills

Education & Experience

• Bachelor’s degree in Business Administration or related field (preferred)
• 3–5 years of experience supporting senior executives

Skills & Competencies

• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Strong problem-solving skills and attention to detail
• Professional demeanor and interpersonal skills