Executive Assistant To Director

Rise It & Digital Marketing; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Rise It & Digital Marketing in Mumbai seeks an experienced Executive/Personal Assistant to provide day-to-day administrative and executive support to the Managing Director. You will manage calendars, coordinate meetings, and handle confidential communications, coordinating with internal and external stakeholders.

The role requires strong organizational, communication, and multitasking skills, with proficiency in MS Office and a willingness to travel locally for official duties.

Qualifications

• 2–8 years of experience in EA/PA or admin roles.
• Excellent organizational and time-management skills.
• Strong verbal and written communication.
• Ability to multitask and manage priorities.
• Discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Travel coordination and expense management experience.
• Willingness to travel locally for official work.
• Ability to work independently and handle confidential information.
• Strong interpersonal skills to coordinate with senior management.

Responsibilities

• Provide day-to-day administrative and executive support to the Managing Director.
• Manage and maintain the Directors calendar, appointments, meetings, and schedules.
• Coordinate meetings and ensure timely follow-ups on action items.
• Handle official communication, correspondence, and documentation.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Director with day-to-day coordination and follow-ups with internal and external stakeholders.

Skills

Executive Support

Time Management

Communication Skills

Multitasking

Discretion

Travel Coordination

Stakeholder Coordination

MS Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job description:

Key Responsibilities

• Provide day-to-day administrative and executive support to the Managing Director.
• Manage and maintain the Directors calendar, appointments, meetings, and schedules.
• Coordinate meetings and ensure timely follow-ups on action items.
• Handle official communication, correspondence, and documentation.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Director with day-to-day coordination and follow-ups with internal and external stakeholders.

Office & Administrative Responsibilities

• Handle general office administration and documentation.
• Coordinate with banks, government offices, vendors, clients, and other external parties whenever required.
• Visit banks, offices, courier services, government departments, or other locations for official work as required.
• Manage and maintain important documents, records, files, and correspondence.
• Coordinate with various departments to ensure administrative tasks are completed on time.
• Assist with office purchases, vendor coordination, and other administrative requirements.
• Handle any additional administrative responsibilities assigned by the Director.

Skills & Qualifications

• 2–8 years of experience as an Executive Assistant, Personal Assistant, Admin Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to multitask and manage competing priorities effectively.
• Proactive approach with strong follow-up skills.
• High level of professionalism and discretion.
• Advanced working knowledge of Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook.
• Experience with travel coordination and expense management.
• Comfortable travelling locally for official work, including bank and office visits.
• Ability to work independently and handle confidential information.
• Good interpersonal skills and ability to coordinate with senior management and external stakeholders.