Executive Assistant to MD

Sankalp Group; Jaipur; On-site; INR 350,000 - 550,000; Full time

Job summary

Sankalp Group is seeking an Executive Assistant to support the Director in daily operations, coordination, and strategic management of tasks. The role is based in Jaipur and requires proactive, organized handling of multi-department workflows.

Key duties include calendar management, meetings and travel planning, memo and report preparation, document control, expense tracking, and minute taking, with a focus on confidentiality and seamless cross-team communication.

Qualifications

• Graduate / Post-Graduate / MBA preferred.
• Proven work experience as an Executive Assistant / Personal Assistant / Office Coordinator.

Responsibilities

• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Manage calendar scheduling, meetings, appointments and travel arrangements.
• Ensure timely and accurate flow of information across teams.
• Prepare memos, reports, presentations, emails, and other communication material.
• Maintain office filing systems and ensure proper documentation.
• Track daily expenses and prepare periodic (weekly/monthly/quarterly) reports.
• Take minutes of meetings and follow up on action points.
• Manage office supplies and coordinate basic administrative activities.
• Coordinate with employees on assigned tasks & maintain follow-up status.
• Ensure progress tracking on tasks assigned by the Director and escalate challenges when needed.
• Collaborate with all departments to ensure smooth workflow and operational efficiency.

Skills

Organizational skills

Time management

Communication

Discretion & confidentiality

Coordination

Education

Graduate / Post-Graduate / MBA preferred

Tools

MS Office

MS Excel

PowerPoint

Word

Job description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in daily operations, coordination, and strategic management of tasks. The ideal candidate will be able to handle multiple responsibilities efficiently, maintain confidentiality, and ensure seamless communication across departments.

Key Responsibilities

• Serve as the primary point of contact between the Director and internal/external stakeholders
• Manage calendar scheduling, meetings, appointments and travel arrangements
• Ensure timely and accurate flow of information across teams
• Prepare memos, reports, presentations, emails, and other communication material
• Maintain office filing systems and ensure proper documentation
• Track daily expenses and prepare periodic (weekly/monthly/quarterly) reports
• Take minutes of meetings and follow up on action points
• Manage office supplies and coordinate basic administrative activities
• Coordinate with employees on assigned tasks & maintain follow-up status
• Ensure progress tracking on tasks assigned by the Director and escalate challenges when needed
• Collaborate with all departments to ensure smooth workflow and operational efficiency

Qualifications & Experience

• Graduate / Post-Graduate / MBA preferred
• Proven work experience as an Executive Assistant / Personal Assistant / Office Coordinator

Technical & Skills

• Excellent MS Office skills (Excel, PowerPoint, Word is must)
• Strong organizational & time management abilities
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and discretion
• Comfortable working with office equipment & digital tools (e-calendars, printers, scanners, etc.)