Vacancy For HR Assistant @ Pune

VIBGYOR Group of Schools; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

VIBGYOR Group of Schools is seeking an HR Support professional to handle administrative and transactional HR activities, partnering with staff and faculty across centres in Pune. The role focuses on delivering high-quality HR services and maintaining accurate records.

You will assist with onboarding, employee inquiries, data management, recruitment support, performance processes, training coordination, reporting, and HR projects, contributing to a well-organized human resources function.

Qualifications

• 2-7 years in HR support or admin roles, preferably in education.
• Familiarity with HR processes and compliance is advantageous.
• Experience in a school or educational environment is desirable.

Responsibilities

• Provide administrative support to the HR Services team, including meetings and HR records.
• Serve as a point of contact for employee inquiries on policies and services.
• Assist onboarding with orientation materials and logistics.
• Maintain accurate HR records and data, ensuring compliance.
• Support recruitment activities, screening, interviews, and candidate communications.
• Assist with performance management, including scheduling and documentation.
• Coordinate training sessions and track attendance and feedback.
• Prepare regular HR metrics reports and documentation.
• Assist with HR projects to improve services and engagement.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Team Collaboration

Customer Service

Tools

HRIS

Microsoft Office

Job description

Primary Purpose of the Job

Be responsible for executing HRD functional and transactional activities. Manage the internal stakeholdersand employees of the centre thereby delivering high quality HRM services.

JOB RESPONSIBILITIES:

• Administrative Support: Provide administrative assistance to the HR Services team, including scheduling meetings, maintaining HR records, and organizing documentation related to HR processes.
• Employee Inquiries: Serve as a point of contact for employee inquiries regarding HR policies, procedures, and services. Provide timely and accurate information to support staff and faculty.
• Onboarding Assistance: Support the onboarding process for new employees by preparing orientation materials, coordinating logistics, and ensuring that new hires have the resources they need to start successfully.
• HR Data Management, HR Data Mining, Data Analyst*: Assist in maintaining accurate HR records and databases. Ensure that employee information is up to date and compliant with relevant regulations.
• Recruitment Support: Provide support in the recruitment process, including posting job openings, screening resumes, coordinating interviews, and communicating with candidates.
• Performance Management: Assist with the performance management process by scheduling evaluation meetings, compiling performance review documents, and tracking employee progress.
• Training Coordination: Help coordinate training sessions and professional development programs for staff. Assist in tracking attendance and feedback from training events.
• Reporting and Documentation: Prepare regular reports on HR metrics, such as employee turnover, training participation, and performance evaluation completion rates.
• Support HR Projects: Assist with various HR projects and initiatives aimed at improving HR services and employee engagement.

Experience

2-7 years of experience in an HR support role or administrative position, preferably in an educational setting. Experience in HR processes and functions is advantageous.

Expected Competencies

Attention to Detail: Strong attention to detail in managing HR records and documentation.

Communication Skills: Excellent verbal and written communication skills for effectively interacting with employees and stakeholders.

Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Team Collaboration: Strong ability to work collaboratively within a team and contribute to team goals.

Skills and Knowledge

HR Best Practices: Familiarity with HR best practices, employment laws, and compliance requirements in an educational context.

HR Technology: Proficiency in HR Information Systems (HRIS) and Microsoft Office Suite.

Data Management: Basic data analysis skills for reporting and tracking HR metrics.

Customer Service Orientation: Strong customer service skills with the ability to address employee concerns and inquiries effectively. .