Sr. Executive - HR & Admin

Imperial Supply Chain Solutions; Pune District; On-site; INR 350,000 - 550,000; Full time

Job summary

Imperial Supply Chain Solutions is seeking an HR Executive for our Corporate Office in Pune. The role covers end-to-end HR functions including attendance, payroll, recruitment, onboarding, employee lifecycle, engagement, performance management, contract labour, and statutory compliance.

You will interact with government bodies, manage HRMS-based processes, and support managers with confidential information handling. Candidates should have HR degree and strong communication skills.

Qualifications

• Bachelor's/Master's degree in Human Resources, Business Administration, or related field
• 25 years of HR generalist experience (corporate environment preferred)
• Strong knowledge of labour laws and statutory compliance
• Experience with payroll systems and HRMS tools
• Good communication, interpersonal, and problem-solving skills
• Ability to handle confidential information with integrity

Responsibilities

• Time & Attendance: Monitor attendance records and ensure accuracy of shift schedules and leaves
• Payroll: Prepare monthly payroll inputs and ensure statutory compliance
• Recruitment: Manage full lifecycle recruiting from sourcing to onboarding
• Employee Life Cycle: Handle onboarding, induction, transfers, promotions and exits
• Employee Engagement: Plan and execute engagement activities to boost morale
• Performance Management: Coordinate appraisal cycles and documentation
• Contract Labour: Onboard and manage contract workforce, ensure vendor compliance
• Statutory Compliance: Maintain records and coordinate audits and inspections
• Liaison with Government Authorities: Interact with PF/ESIC and labour offices and stay updated on laws

Skills

HR Generalist

Payroll

Labour Laws

HRMS

Communication

Education

Bachelor's/Master's in HR or related field

Tools

HRMS systems

Payroll software

Job description

Job Description: HR Executive / HR Officer (Corporate Office)

Position: HR Executive

Department: Human Resources

Location: Corporate Office- Pune

Reports To: Head HR

Key Responsibilities

1. Time & Attendance Management

• Monitor and maintain employee attendance records using HRMS/biometric systems
• Ensure accuracy in shift schedules, leave records, and attendance data
• Address discrepancies and coordinate with employees/managers for corrections

2. Payroll Management

• Prepare and process monthly payroll inputs including attendance, leaves, incentives, deductions, etc.
• Ensure compliance with statutory requirements (PF, ESIC, PT, LWF, etc.)
• Coordinate with finance/accounts for timely salary disbursement
• Handle payroll queries and resolve employee concerns

3. Recruitment (End-to-End)

• Manage the full recruitment lifecycle: sourcing, screening, interviewing, and on boarding
• Coordinate with department heads to understand manpower requirements
• Use job portals, social media, and consultancies for hiring
• Conduct interviews and support final selection process
• Issue offer letters and manage pre-joining formalities

4. Employee Life Cycle Management

• Handle on boarding, induction, confirmation, transfers, promotions, and exit processes
• Maintain and update employee records and documentation
• Ensure smooth joining and exit experience for employees

5. Employee Engagement Activities

• Plan and execute employee engagement initiatives (events, celebrations, wellness programs, etc.)
• Promote a positive work culture and employee satisfaction
• Support internal communication and employee relations initiatives

6. Performance Management

• Coordinate performance appraisal cycles
• Assist in goal setting, reviews, and documentation
• Support managers and employees in performance discussions

7. Contract Labour Management

• Handle on boarding and documentation of contract employees
• Ensure vendor compliance with labour laws
• Monitor attendance, billing, and compliance of contract workforce

8. Statutory Compliance

• Ensure adherence to labour laws and statutory regulations
• Maintain records and registers as per legal requirements
• Coordinate for audits and inspections

9. Liaison with Government Authorities

• Interact with labour departments, PF/ESIC offices, and other regulatory bodies
• Handle inspections, submissions, and documentation as required
• Stay updated with changes in labour laws and regulations

Required Skills & Qualifications

• Bachelors/Masters degree in Human Resources, Business Administration, or related field
• 25 years of HR generalist experience (corporate environment preferred)
• Strong knowledge of labour laws and statutory compliance
• Experience with payroll systems and HRMS tools
• Good communication, interpersonal, and problem-solving skills
• Ability to handle confidential information with integrity