Tender Executive (GeM)

Mantras2Success Consultants; Gandhinagar; On-site; INR 220,000 - 320,000; Full time

Job summary

Mantras2Success Consultants in Gandhinagar, Gujarat seeks a full-time on-site Admin for GEM/Tenders. The role focuses on managing GEM documentation, bid submission, and coordinating with internal teams for tender information.

You will handle tender forms, track notices, and provide basic finance support for bid costing and invoicing while maintaining compliance records and professional stakeholder interactions.

Qualifications

• 2-3 years of junior level experience.
• Strong communication and customer service with internal and external stakeholders.
• Analytical skills to review tender requirements and guidelines.
• Administrative assistance experience, including documentation management and deadline tracking.
• Basic finance skills to assist with bid costing, invoicing and payments.
• Proficiency in MS Office and online tender portals with attention to detail.
• Ability to work independently, handle multiple tasks, and maintain confidentiality.
• Prior government tenders/procurement/admin experience preferred.
• Bachelor's degree in business, commerce or related field is beneficial.

Responsibilities

• Manage GEM (Government e-Marketplace) and tender documentation and submit bids on time.
• Coordinate with internal teams to gather required information for tenders.
• Prepare and review tender forms and track notices/updates.
• Provide basic finance support including tracking bid expenses and assisting invoicing/payments.
• Interact with customers and government stakeholders professionally and respond to queries.
• Maintain records and ensure compliance across the tendering process.

Skills

Communication

Customer Service

Analytical Skills

Attention to detail

Independent working

Confidentiality

Education

Bachelor's degree or equivalent (business, commerce or related field)

Tools

MS Office

GEM portals

Tender portals

Job description

Role Description

This is a full-time, on-site Admin for GEM/Tenders role based in Gandhinagar, Gujarat.

The position involves managing GEM (Government e-Marketplace) and tender documentation, maintaining accurate records, and ensuring timely submission of bids in line with organizational guidelines.

Daily tasks include coordinating with internal teams for required information, preparing and reviewing tender forms, and tracking tender notices and updates.

The role also includes basic finance-related support such as tracking bid-related expenses, assisting with invoicing and payment follow-ups, and maintaining compliance records.

The Admin for GEM/Tenders will interact with customers and government stakeholders professionally, respond to queries, and support smooth administrative operations for the tendering process.

Qualifications

• Junior level 2-3 years' experience
• Strong Communication and Customer Service skills to interact effectively with internal and external stakeholders.
• Analytical Skills to review tender requirements, interpret guidelines, and support accurate bid preparation.
• Administrative Assistance experience, including documentation management, record keeping, and deadline tracking.
• Basic Finance skills to assist with bid costing, invoicing, and monitoring payments related to GEM and tenders.
• Proficiency in MS Office and online tender/GEM portals, with attention to detail and accuracy.
• Ability to work independently, manage multiple tasks, and maintain confidentiality and compliance.
• Prior experience in government tenders, procurement, or similar administrative roles is preferred.
• Bachelor's degree or equivalent qualification in business, commerce, or a related field is beneficial.