Tender & Proposal Executive

Mantras2success Consultants; Gandhinagar; On-site; INR 300,000 - 420,000; Full time

Job summary

Mantras2success Consultants in Gandhinagar, Gujarat, seeks a full-time on-site Admin for GEM/Tenders to manage tender documentation and ensure timely submissions. The role involves coordinating with internal teams, reviewing forms and maintaining compliance records throughout the bid lifecycle.

Responsibilities include tracking tender notices, assisting with invoicing and payments, and providing professional support to government stakeholders and customers.

Qualifications

• Bachelor's degree or equivalent in business, commerce, or related field.
• Strong communication and customer service skills to interact with stakeholders.
• Ability to review tender requirements and support bid preparation.
• Experience in administrative support, documentation management and deadline tracking.
• Familiarity with GEM portals and online tender processes.

Responsibilities

• Manage GEM/Tenders documentation and ensure timely submission according to guidelines.
• Coordinate with internal teams to gather required information and prepare tender forms.
• Track tender notices and updates; monitor deadlines and compliance records.
• Provide basic finance support such as tracking bid-related expenses and assisting invoicing.
• Interact with customers and government stakeholders professionally to support tender operations.

Skills

Communication

Customer Service

Analytical Skills

Administrative Support

Documentation Management

Deadline Tracking

MS Office

Tender portals

Education

Bachelor's degree in Business/Commerce

Tools

MS Office

GEM portals

Tender portals

Job description

Role Description

This is a full-time, on-site Admin for GEM/Tenders role based in Gandhinagar, Gujarat.

The position involves managing GEM (Government e-Marketplace) and tender documentation, maintaining accurate records, and ensuring timely submission of bids in line with organizational guidelines.

Daily tasks include coordinating with internal teams for required information, preparing and reviewing tender forms, and tracking tender notices and updates.

The role also includes basic finance-related support such as tracking bid-related expenses, assisting with invoicing and payment follow-ups, and maintaining compliance records.

The Admin for GEM/Tenders will interact with customers and government stakeholders professionally, respond to queries, and support smooth administrative operations for the tendering process.

Qualifications

• Junior level 2-3 years' experience
• Strong Communication and Customer Service skills to interact effectively with internal and external stakeholders.
• Analytical Skills to review tender requirements, interpret guidelines, and support accurate bid preparation.
• Administrative Assistance experience, including documentation management, record keeping, and deadline tracking.
• Basic Finance skills to assist with bid costing, invoicing, and monitoring payments related to GEM and tenders.
• Proficiency in MS Office and online tender/GEM portals, with attention to detail and accuracy.
• Ability to work independently, manage multiple tasks, and maintain confidentiality and compliance.
• Prior experience in government tenders, procurement, or similar administrative roles is preferred.
• Bachelor's degree or equivalent qualification in business, commerce, or a related field is beneficial.