GEM Operations Executive

COCKATOO INDIA; Jalandhar; On-site; INR 600,000 - 900,000; Full time

Job summary

COCKATOO INDIA in Jalandhar, Punjab is seeking a detail-oriented professional to manage GEM portal listings, identify tenders, and coordinate the complete bid process. You will handle pre-bid meetings, maintain tender and order trackers, and ensure compliance across documentation and communications with government departments and internal teams.

The role requires strong MS Excel skills, meticulous documentation, and the ability to work with cross-functional teams to drive on-time execution and

Qualifications

• GEM portal knowledge and government procurement expertise.
• Experience in handling pre-bid meetings and tenders.
• Strong documentation, compliance, and coordination skills.
• Proficient in MS Excel and professional communication.
• Highly organized, proactive, and deadline-driven.

Responsibilities

• Manage GEM portal listings and monitor tenders and bids.
• Coordinate end-to-end bid applications and pre-bid meetings.
• Prepare and maintain tender, GEM, project, and compliance documentation.
• Coordinate with sales, logistics, vendors, and government departments.
• Maintain trackers for tenders, orders, projects, and inventory.

Skills

GEM portal management

Tendering

Bid coordination

Documentation

Compliance

Operational support

MS Excel

Email communication

Tools

MS Excel

Job description

Job description:

We are looking for a Detail-oriented and proactive professional with strong experience in GEM portal management, government tendering, bid coordination, documentation, compliance, and operational support. Skilled in identifying relevant tenders, managing the end-to-end bid process, coordinating pre-bid meetings, maintaining tender and order trackers, and handling official communication with government departments, vendors, and internal teams.

Key Responsibilities:

• Manage and maintain product listings on the GEM portal.
• Identify relevant government tenders and opportunities and manage the complete bid application process.
• Monitor GEM bids, tenders, orders, timelines, and updates.
• Prepare, organize, and maintain tender, GEM, project, compliance, and operational documentation.
• Attend and coordinate pre-bid meetings, both online and face-to-face.
• Maintain proper records of pre-bid discussions, clarifications, amendments, and tender-related communication.
• Coordinate with sales, warehouse, logistics, technical teams, vendors, and government departments.
• Support the complete operational cycle from requirement understanding and documentation to execution and closure.
• Handle official emails, letters, quotations, tender communications, and order-related correspondence.
• Maintain trackers for tenders, bids, orders, projects, inventory, documentation, and pending actions.

Requirements:

• Good working knowledge of the GEM portal, tendering, and government procurement processes.
• Experience in handling pre-bid meetings and government tenders.
• Strong understanding of documentation, compliance, and operational coordination.
• Good command of MS Excel, email communication, and documentation.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, proactive, and capable of meeting strict deadlines.
• Ability to independently follow up on tasks and take ownership from initiation to completion.

Work Location: Jalandhar, Punjab