Tender Executive

Zigsaw; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Opportunity to work with global brands

Stable and structured role

Supportive team environment

Job summary

Zigsaw is seeking a detail-oriented Tender Executive in Mumbai, India. This role involves managing all government tendering activities through the GEM portal, ensuring the complete tender lifecycle from identification to compliance.

The ideal candidate will have 3-5 years of experience with GEM tenders, strong communication skills, and the ability to coordinate across teams. Opportunities for long-term growth with a supportive team await the right candidate.

Qualifications

• 3-5 years of experience with GEM tenders is mandatory.
• Strong understanding of government procurement.
• Excellent written communication skills.

Responsibilities

• Manage government tendering activities.
• Prepare and compile documents for tender bid submissions.
• Coordinate with internal teams and international suppliers.

Skills

Government procurement procedures

Written communication

Coordination with suppliers

MS Office proficiency

Attention to detail

Job description

Experience: 3–5 years in Government Tendering (GEM Portal mandatory)

The company represents leading global manufacturers from Japan, the US, Germany, and Turkey, supplying advanced testing instruments for the petroleum, lubricant, and oil industries across India. We manage highly technical product lines - including viscometers, flash point testers, density meters, titrators, and other quality-testing equipment - and work closely with international OEM partners and customers nationwide.

Role Overview

We are looking for a detail‑oriented and proactive Tender Executive to manage all government tendering activities through the Government e‑Marketplace (GeM) portal. This is a critical administrative role responsible for the complete tender lifecycle—from tender identification and documentation to bid submission, order processing, and post‑award compliance. The role requires someone experienced, organized, and confident in handling government processes, document uploads, communication on GeM, and coordination with both internal teams and international suppliers.

Key Responsibilities

1. Tender Management (Primary Responsibility)

• Monitor GEM portal daily for relevant tenders and opportunities.
• Review tender documents, eligibility criteria, pricing structures, and compliance requirements.
• Prepare, compile, and upload all necessary documents for tender bid submission.
• Respond to queries raised by customers or departments on the GEM portal.
• Ensure error‑free submissions within deadlines.

2. Coordination & Documentation

• Liaise with international OEMs/suppliers (Japan, US, Germany, Turkey, etc.) to collect technical documents, certifications, and product specifications required for tenders.
• Work with internal teams (sales, service, accounts) to gather supporting documents.
• Maintain an organized repository of tender‑related documents.
• Prepare and send quotations for government and private customers as required.
• Assist the sales team with documentation for new vendor registrations, product listings, and compliance certificates.
• Track bid status, rejections, clarifications, and award notifications.
• Manage order placement activities on GEM after winning tenders.
• Coordinate with accounts and logistics for billing, dispatch, and compliance documentation.
• Follow up for payment release, ensuring all required paperwork is completed and uploaded.

5. Reporting & Administration

• Maintain MIS of all submitted tenders, outcomes, alerts, and deadlines.
• Highlight upcoming opportunities and risks to management on time.
• Keep updated with any changes in GEM policies, formats, or processes.

Required Skills & Qualifications

• 3–5 years of hands‑on experience with GEM tenders (mandatory).
• Strong understanding of government procurement procedures and documentation.
• Excellent written communication for responding to queries on GEM.
• Ability to coordinate professionally with customers, government departments, and overseas suppliers.
• High attention to detail—zero‑error tender submissions expected.
• Proficiency in MS Office (Word, Excel, PDF tools).
• Ability to manage multiple deadlines and work systematically.

Preferred Attributes

• Strong ownership mindset and reliability.
• Ability to understand technical product information (training will be provided).
• Calm and organized approach to high‑pressure tender deadlines.
• Integrity and confidentiality in handling sensitive documents.

Why Join

• Opportunity to work with globally recognized instrumentation brands.
• Stable and structured role with clear responsibilities.
• Exposure to international suppliers and high‑value government procurement processes.
• Supportive team environment with opportunities for long‑term growth.