Tender Executive

PRS Associates LLP; Bhopal; On-site; INR 420,000 - 540,000; Full time

Benefits offered by this job

GeM & government procurement exposure

Performance-based growth

Stable full-time role

Job summary

PS Associates in Bhopal seeks a Tender Executive to manage the complete tender lifecycle—from opportunity identification to bid submission and post-bid follow-up. You will coordinate with OEMs, distributors and internal teams to ensure 100% compliance with tender requirements.

The role requires 1–4 years in tender management, strong GeM knowledge, and proficiency in MS Excel/Word. It offers exposure to government procurements and growth within a government-focused business.

Qualifications

• 1–4 years of tender management experience.
• Experience with government procurement and GeM.
• Experience with IT hardware/manpower/networking tenders preferred.
• Proficient in MS Excel and Word.
• Strong documentation and attention to detail.
• Ability to work under strict tender deadlines.

Responsibilities

• Identify tenders on GeM, CPPP and state portals.
• Evaluate tenders for eligibility, technical, financial criteria.
• Maintain a daily tender tracker with deadlines and values.
• Coordinate with OEMs, distributors, finance and internal teams.
• Prepare technical and commercial bid documentation.
• Handle GeM bidding, reverse auctions, amendments.
• Prepare declarations and affidavits.
• Coordinate bid submission before deadlines.
• Track evaluation, LOA/PO and post-bid requirements.
• Maintain database of departments, PSUs, OEMs and tenders.

Skills

Tender management

GeM processes

e-procurement

MS Excel

MS Word

Documentation

Attention to detail

Coordination

Deadline-driven

Government procurement

Tools

GeM platform

CPP Portal

Tender tracker (Excel)

Job description

Job Description Tender Executive

Company: PS Associates
Location: Bhopal,Madhya Pradesh
Experience: 1–4 years
Employment: Full-time

About PS Associates:-

PS Associates is an IT infrastructure and government procurement solutions company serving government departments, PSUs and institutional clients. We work across IT hardware, networking, manpower solutions and government tenders, with a growing focus on expanding our government and enterprise business.

Role: Tender Executive

We are looking for a Tender Executive who can independently manage the complete tender lifecycle—from identifying relevant opportunities to bid submission, compliance and post-bid follow-up.

Key Responsibilities

• Search and identify relevant tenders on GeM, CPPP, state e-procurement portals and other platforms.
• Evaluate tenders for eligibility, technical requirements, EMD, turnover, certifications, OEM requirements, experience and other eligibility criteria.
• Prepare and maintain a daily tender tracker with deadlines, tender value, department, eligibility and bid status.
• Coordinate with OEMs, distributors, finance and internal teams for required documents, quotations and authorizations.
• Prepare technical and commercial bid documentation and ensure 100% compliance with tender requirements.
• Handle GeM bidding, reverse auctions, corrigenda and tender amendments.
• Prepare tender-related declarations, undertakings, affidavits and other required documentation.
• Coordinate bid submission before deadlines and maintain proper records of submitted bids.
• Track technical evaluation, financial opening, L1 status, negotiations, LOA/PO and post-bid requirements.
• Maintain a database of government departments, PSUs, OEMs and recurring tender opportunities.

Candidate Requirements

• 1–4 years of experience in tender management, government procurement, GeM or e-procurement.
• Strong understanding of GeM and government tender processes.
• Experience in IT hardware / manpower / networking tenders will be preferred.
• Good knowledge of MS Excel and Word.
• Strong documentation and attention-to-detail skills.
• Ability to interpret tender eligibility and identify commercial/technical risks.
• Strong coordination and follow-up skills.
• Ability to work under strict tender deadlines.

Key Performance Indicators

• Number of relevant tenders identified
• Tender qualification accuracy
• Number of bids submitted
• Bid submission accuracy / zero-document-error rate
• Technical qualification rate
• L1 / order conversion rate
• Tender value generated
• Timeliness of submissions

What We Offer

• Opportunity to work directly on government & PSU procurement
• Exposure to GeM and multi-state tendering
• Performance-based growth
• Opportunity to build expertise in government business development and procurement