Tender management Executive

hhcil; Ahmedabad District; On-site; INR 400,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Professional development opportunities

Job summary

hhcil is seeking a highly skilled Tender Management Executive to manage tender processes from various portals including GeM. The ideal candidate will ensure timely and successful tender submissions while fostering relationships with government departments and clients.

Responsibilities include overseeing the tender bidding process, maintaining accurate documentation, and driving profitability through tender business. A Bachelor's degree and proven experience in tender management are required.

Competitive salary and incentives are offered in a dynamic environment.

Qualifications

• Proven experience in tender management, business development, or similar role.
• Strong understanding of tender processes, documentation, and compliance requirements.
• Self-motivated, detail-oriented, and capable of working under tight deadlines.

Responsibilities

• Manage end-to-end tender bidding process including documentation.
• Engage with government departments and clients for tender requirements.
• Ensure timely submission of tenders and maintain compliance.

Skills

Tender management

Business development

Communication skills

Negotiation skills

MS Office proficiency

Interpersonal skills

Education

Bachelor’s degree in Business Administration, Marketing, or related field

Tools

Tender management tools

Job description

Overview

Designation: Tender Management Executive / Senior Business Development Executive (Tender Specialist)
Location: Ahmedabad
Job Type: Full-Time

About the Role: We are seeking a highly skilled and detail-oriented professional (male or female) to join our team as a Tender Management Executive. The ideal candidate will be responsible for managing tender processes on various portals like GeM, n-procure, and others. This role requires a deep understanding of tender bidding, documentation, and compliance, along with the ability to build strong relationships with government departments and other clients. The candidate will play a key role in ensuring timely and successful tender submissions, driving business growth, and maximizing profitability through tender business.

Key Responsibilities

• Tender Portal Management: Log in to tender portals (GeM, n-procure, etc.) daily to identify and select appropriate tenders as per eligibility criteria. Study and analyze tender documents to ensure compliance with eligibility, volume, product, delivery location, pricing, terms and conditions, EMD details, submission deadlines, pre-bid meetings, and opening dates.
• Tender Bidding Process: Own the end-to-end tender bidding process, including documentation, submission, and follow-ups. Ensure timely and accurate submission of tenders with all required details, including company profile, product information, proposals, and supporting documents.
• Customer Engagement: Approach government departments and other clients professionally to differentiate from competitors. Arrange meetings with clients at their premises to discuss tender requirements and present solutions. Organize client visits to the company’s plant and experience center for product demonstrations and touch-and-feel experiences.
• Follow-Ups and Lead Conversion: Maintain regular follow-ups with departments and clients to build relationships and convert tenders into business. Set up PR (Public Relations) activities to strengthen client relationships and ensure repeat business.
• Data Management and Reporting: Maintain a comprehensive database of all shortlisted and submitted tenders, including their progress and status. Prepare and share tender summaries, reports, and suggestions based on defined criteria and USPs.
• Documentation and Compliance: Ensure perfect documentation and keep updating required documents based on tender requirements. Participate in reverse auctions and manage L1 and link generation processes.
• Reseller and OEM Management: Manage OEM panel approvals/rejections and vendor code creation. Handle reseller management and ensure smooth coordination with partners.
• Incident Management: Address and resolve incidents related to tender processes as and when required.
• Product and Invoice Management: Add products to portals as per tender requirements. Ensure timely invoice generation and follow-up on payments.
• Business Growth: Focus on maximizing profitability through tender business. Participate in unlimited tender submissions (GeM + Non-GeM) and share tender suggestions regularly.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Proven experience in tender management, business development, or a similar role, with expertise in GeM, n-procure, and other tender portals.
• Strong understanding of tender processes, documentation, and compliance requirements.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and tender management tools.
• Self-motivated, detail-oriented, and capable of working under tight deadlines.
• Knowledge of reverse auctions, L1 processes, and link generation.

Preferred Attributes

• Prior experience in tender management and government bidding processes.
• Knowledge of the modular furniture sector will be an added advantage.
• Strong analytical and problem-solving skills.

Key Performance Indicators (KPIs)

• Number of tenders identified, submitted, and won.
• Growth in tender-based business profitability.
• Timely and accurate submission of tenders.
• Customer satisfaction and repeat business.
• Effective documentation and compliance.

What We Offer

• Competitive salary and performance-based incentives.
• Opportunity to work in a dynamic and growth-oriented environment.
• Professional development and training opportunities.