Senior Tender Executive

Esepl Group; Patna; On-site; INR 400,000 - 640,000; Full time

Job summary

Esepl Group in Patna is seeking a Senior Tender Executive to identify government and private tender opportunities, prepare bids, and coordinate across departments to ensure timely submissions.

You will manage GeM and e-tender portals, ensure compliance, and support post-award activities while guiding junior team members.

Qualifications

• Identify tender opportunities from government and private portals
• Analyze tender documents and eligibility criteria
• Prepare and submit tender bids and supporting documents
• Coordinate with internal departments for inputs and approvals
• Ensure compliance with tender terms and statutory requirements
• Prepare cost estimates, BOQs, and pricing documents
• Maintain tender records and bid status reports
• Respond to clarifications and corrigenda
• Liaise with clients, vendors and partners during bidding
• Monitor bid results and follow-up on awards

Responsibilities

• Identify tender opportunities from government and private portals.
• Analyze tender documents, eligibility criteria, and technical specifications.
• Prepare and submit tender bids, proposals, and supporting documents within deadlines.
• Manage GeM, CPPP, e-Procurement, and other tendering portals.
• Coordinate with internal departments for technical, financial, and commercial inputs.
• Ensure compliance with tender terms, conditions, and statutory requirements.
• Prepare cost estimates, BOQs, quotations, and pricing documents.
• Maintain tender records, bid status reports, and documentation.
• Respond to tender clarifications, queries, and corrigenda.
• Liaise with clients, vendors, and partners during the bidding process.
• Track bid results, contract awards, and post-award documentation.
• Monitor EMD, tender fees, performance guarantees, and contract obligations.
• Support contract execution and handover to project teams after award.
• Train and guide junior tender executives and bid coordinators.
• Continuously improve bid quality, success rate, and tender management processes.

Skills

Bid Management

GeM Portal Operations

Proposal Writing

Contract Management

Documentation & Record Keeping

BOQ Preparation

Government Procurement

Negotiation Skills

Analytical & Problem-Solving

Project Coordination

Time Management

Attention to Detail

Data Analysis & Reporting

Decision-Making

Multi-Tasking

CPP Portal Knowledge

Education

Graduate (any discipline)

Tools

GeM

e-Tendering

Job description

A Senior Tender Executive is responsible for identifying tender opportunities, preparing bid documents, coordinating with departments, managing GeM and e-tender portals, ensuring compliance with tender requirements, and submitting competitive proposals within deadlines. The role requires strong documentation, communication, and project coordination skills.

Key Responsibilities:-

• Identify and monitor tender opportunities from government and private portals.
• Analyze tender documents, eligibility criteria, and technical specifications.
• Prepare and submit tender bids, proposals, and supporting documents within deadlines.
• Manage GeM, CPPP, e-Procurement, and other tendering portals.
• Coordinate with internal departments for technical, financial, and commercial inputs.
• Ensure compliance with tender terms, conditions, and statutory requirements.
• Prepare cost estimates, BOQs, quotations, and pricing documents.
• Maintain tender records, bid status reports, and documentation.
• Respond to tender clarifications, queries, and corrigenda.
• Liaise with clients, vendors, and partners during the bidding process.
• Track bid results, contract awards, and post-award documentation.
• Monitor EMD, tender fees, performance guarantees, and contract obligations.
• Support contract execution and handover to project teams after award.
• Train and guide junior tender executives and bid coordinators.
• Continuously improve bid quality, success rate, and tender management processes.

Skills Required:-

• Bid Preparation & Submission
• GeM Portal Operations
• Proposal Writing
• Contract Management
• Documentation & Record Keeping
• BOQ Preparation
• Government Procurement Processes
• Compliance Management
• Negotiation Skills
• Analytical & Problem-Solving Skills
• Project Coordination
• Time Management
• Attention to Detail
• Data Analysis & Reporting
• Decision-Making Skills
• Multi-Tasking Ability
• Knowledge of CPPP, GeM, and Other Tender Portals

Experience:-

• Experience 3-5 Year

About the Position:

A Senior Tender Executive is responsible for identifying tender opportunities, preparing bid documents, coordinating with departments, managing GeM and e-tender portals, ensuring compliance with tender requirements, and submitting competitive proposals within deadlines. The role requires strong documentation, communication, and project coordination skills.

Key Responsibilities:-

• Identify and monitor tender opportunities from government and private portals.
• Analyze tender documents, eligibility criteria, and technical specifications.
• Prepare and submit tender bids, proposals, and supporting documents within deadlines.
• Manage GeM, CPPP, e-Procurement, and other tendering portals.
• Coordinate with internal departments for technical, financial, and commercial inputs.
• Ensure compliance with tender terms, conditions, and statutory requirements.
• Prepare cost estimates, BOQs, quotations, and pricing documents.
• Maintain tender records, bid status reports, and documentation.
• Respond to tender clarifications, queries, and corrigenda.
• Liaise with clients, vendors, and partners during the bidding process.
• Track bid results, contract awards, and post-award documentation.
• Monitor EMD, tender fees, performance guarantees, and contract obligations.
• Support contract execution and handover to project teams after award.
• Train and guide junior tender executives and bid coordinators.
• Continuously improve bid quality, success rate, and tender management processes.

Skills Required:-

• Tender Management
• Bid Preparation & Submission
• GeM Portal Operations
• E-Tendering & E-Procurement
• Proposal Writing
• Contract Management
• Documentation & Record Keeping
• BOQ Preparation
• Cost Estimation & Pricing
• Government Procurement Processes
• Compliance Management
• Vendor & Client Coordination
• Negotiation Skills
• Analytical & Problem-Solving Skills
• Project Coordination
• Risk Assessment
• Time Management
• Attention to Detail
• Communication Skills (Written & Verbal)
• MS Office (Excel, Word, PowerPoint, etc)
• Data Analysis & Reporting
• Team Leadership & Mentoring
• Decision-Making Skills
• Multi-Tasking Ability
• Knowledge of CPPP, GeM, and Other Tender Portals

Experience:-

• Experience 3-5 Year

Expert in Government Tendering, GeM, E-Procurement & Bid Management, etc.

• Peeping, Submission & Follow-up of Tenders
• Also expert in Manpower Outsourcing, Facility Management, Education, Skill Development, Housekeeping, Cateen, Transportor other Government Service tenders.
• Strong Documentation & Analytical Skills

Qualifications:-

• Graduate in any discipline / BBA/ MBA or equivalent preferred.
• Relevant experience in tendering, procurement or bid management is an advantage.
• Good Communication Skills.