Tender Executive

Recex Pvt Ltd.; Kolkata District; On-site; INR 300,000 - 540,000; Full time

Job summary

Unitrade International in Kolkata is seeking a detail-oriented Tender Executive to manage end-to-end tendering and e-procurement.

The role involves identifying opportunities, evaluating eligibility, coordinating bid documents with Sales, Technical, Service and Accounts, and uploading bids through GeM and government portals. A Graduate with 1–3 years' experience and strong MS Office skills is preferred.

Qualifications

• Graduate with commerce, engineering or business background.
• 1–3 years of tender handling or procurement support.
• Familiarity with GeM, CPP Portal and state e-procurement portals.
• Excellent document-management and MS Office skills.
• Strong deadline-management and coordination with teams.

Responsibilities

• Monitor relevant tenders through GeM, CPP Portal, TenderTiger and state e-procurement portals.
• Identify suitable tender opportunities and conduct initial Bid / No-Bid assessment.
• Review tender eligibility criteria, technical specs, turnover and experience requirements, EMD, tender fees and submission deadlines.
• Maintain an updated tender tracker with tender details, responsibilities, internal deadlines and submission status.
• Prepare technical bid documents, BOQs, compliance sheets, deviation statements and schedules.
• Coordinate with Sales, Technical, Service and Accounts for inputs and certificates.
• Coordinate with OEMs for MAF and authorization letters.
• Upload and submit tenders through GeM and e-procurement portals.
• Maintain digital records of submitted tenders and bid outcomes.

Skills

Tender handling

Document management

MS Excel

MS Word

PDF handling

Attention to detail

Deadline management

Education

Graduate (Commerce/Engineering/Business)

Tools

GeM portal

CPP Portal

State e-procurement portals

Job description

• Tender Executive

  Company: Unitrade International
  Industry: Power Solutions / Diesel Generator Sales & Service
  Location: Kolkata
  Employment Type: Full-Time
  Experience: 1–3 Years
  

  Job Overview

  We are looking for a detail-oriented and organized Tender Executive to manage the complete tendering and e-procurement process.

  The candidate will be responsible for identifying relevant tender opportunities, evaluating eligibility, coordinating bid documentation, preparing and submitting tenders, tracking corrigendums and maintaining records of bid outcomes.

  Key Responsibilities

  • Monitor relevant tenders through GeM, CPP Portal, TenderTiger, state e-procurement portals and other government, PSU and institutional procurement platforms.
  • Identify suitable tender opportunities and conduct initial Bid / No-Bid assessment.
  • Review tender eligibility criteria, technical specifications, turnover and experience requirements, EMD, tender fees, delivery conditions and submission deadlines.
  • Maintain an updated tender tracker with tender details, responsibilities, internal deadlines and submission status.
  • Prepare and compile technical bid documents, BOQs, compliance sheets, deviation statements, declarations and commercial schedules.
  • Coordinate with the Sales, Technical, Service and Accounts teams for specifications, pricing, certificates and other required inputs.
  • Coordinate with OEMs for Manufacturer Authorization Forms (MAF), authorization letters and other manufacturer-related documents.
  • Coordinate EMD / bid-security documentation, tender fees and DSC / portal requirements with the concerned teams.
  • Track pre-bid meetings, clarifications, corrigendums, amendments and revised submission dates.
  • Upload and submit tenders through GeM and e-procurement portals, ensuring all documents are complete and properly verified before submission.
  • Maintain organized digital records of submitted tenders, acknowledgements, supporting documents and final bid copies.
  • Track technical and commercial bid openings and maintain tender result records.
  • Record L1/L2/L3/L4 positions, successful bidders, quoted prices where available and relevant competitor information.
  • Follow up on clarifications, negotiations and post-bid documentation as required.Maintain a searchable database of previous tenders, bid outcomes and reusable compliance documents.

  Candidate Profile

  • Graduate; Commerce, Engineering or Business background preferred.
  • 1–3 years of experience in tender handling, e-procurement, bid documentation or procurement support.
  • Familiarity with GeM, CPP Portal and state e-procurement portals will be an advantage.
  • Strong attention to detail and excellent document-management skills.
  • Good understanding of MS Excel, MS Word, PDF handling and online portals.
  • Ability to understand eligibility criteria, technical specifications and commercial terms.
  • Strong deadline-management and follow-up skills.
  • Ability to manage multiple tenders simultaneously and coordinate with different internal teams.

  Preferred Background / Skills

  Candidates with experience in the following areas will be preferred:

  • Government / PSU Tendering
  • GeM Tendering
  • E-Procurement
  • Industrial Equipment Tenders
  • Diesel Generator / DG Set Tenders
  • Electrical Equipment Tenders
  • Infrastructure / Engineering Tenders
  • EPC / Project Tenders
  • Government Procurement

  Knowledge of BOQs, compliance sheets, deviation statements, MAF / OEM authorization, EMD / bid-security documentation and L1 analysis will be an advantage.

  Proficient in MS Office and documentation tools.