Senior Administrative Assistant

Inventyv Software Services Pvt. Ltd.; Ahmedabad District; On-site; INR 300,000 - 500,000; Full time

Job summary

Inventyv Software Services Pvt. Ltd. is seeking an experienced Office Administrator to oversee day-to-day office operations in Ahmedabad. You will manage facilities, coordinate with security and support staff, and supervise vendors to ensure timely delivery and quality of services.

The role requires strong negotiation and organizational skills, attention to detail, and the ability to handle multiple tasks, budgets, and administrative processes with a proactive, service-oriented mindset.

Qualifications

• Strong experience in office administration, facilities management, workplace management, or a similar role.
• Strong experience in vendor management, coordination, office maintenance, and administrative operations.
• Good negotiation, communication, coordination, and problem-solving skills.
• Ability to manage multiple vendors, support staff, administrative activities and external agencies.

Responsibilities

• Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
• Supervise and coordinatesecurity, office support staff, and other facility services.
• Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• Conduct regular office inspections, address issues, and ensure timely corrective actions.
• Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• Identify opportunities for process improvement, cost optimization, and efficient administration.

Skills

Office administration

Facilities management

Vendor management

Negotiation

MS Office/Google Workspace

Cost control

Coordination

Problem solving

Tools

MS Office

Google Workspace

Job description

• Manage day-to-dayoffice administration, facilities, maintenance, cleanliness, and workplace services.
• Supervise and coordinatesecurity, office support staff, and other facility services.
• Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• Conduct regular office inspections, address issues, and ensure timely corrective actions.
• Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• Identify opportunities for process improvement, cost optimization, and efficient administration.

Skill Requirement

• Strong experience in office administration, facilities management, workplace management, or a similar role.
• Strong experience in vendor management, coordination, office maintenance, and administrative operations.
• Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
• Good negotiation, communication, coordination, and problem-solving skills.
• Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
• Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
• Ability to take ownership of office-related issues and ensure timely resolution.
• Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
• Proactive, organized, responsible, and service-oriented approach.