Administrative Executive

Miko; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Miko in Mumbai is seeking an organized Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The role requires strong coordination, communication, and problem-solving skills with a hands-on approach to administration.

You will handle office administration, coordinate with vendors and service partners, manage supplies and purchases, support onboarding, arrange travel, and prepare MIS reports.

Qualifications

• Graduate in any discipline.
• Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
• Manage office supplies, stationery, pantry requirements, and inventory.
• Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
• Coordinate office maintenance, repairs, utilities, and facility-related requirements.
• Maintain administrative records, contracts, agreements, and documentation.
• Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
• Coordinate meetings, office events, employee engagement activities, and internal gatherings.
• Manage travel, accommodation, transportation, and other administrative arrangements when required.
• Monitor administrative expenses and support budget tracking and cost control.
• Ensure compliance with office safety, housekeeping, security, and facility standards.
• Coordinate with internal teams to resolve day-to-day administrative concerns.
• Prepare MIS reports and provide regular updates on administrative activities and expenses.
• Handle any other administrative responsibilities assigned by the management.
• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Proactive, responsible, and solution-oriented approach.
• Good interpersonal skills and ability to work with employees across functions.
• Strong attention to detail and documentation skills.
• Ability to work independently with minimal supervision.

Skills

Organization

Coordination

Communication

Vendor management

MS Office (Excel, PowerPoint)

Multitasking

Independent working

Education

Graduate

Job description

We are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The ideal candidate should have strong coordination, communication, and problem-solving skills with a hands-on approach to administration.

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
• Manage office supplies, stationery, pantry requirements, and inventory.
• Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
• Coordinate office maintenance, repairs, utilities, and facility-related requirements.
• Maintain administrative records, contracts, agreements, and documentation.
• Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
• Coordinate meetings, office events, employee engagement activities, and internal gatherings.
• Manage travel, accommodation, transportation, and other administrative arrangements when required.
• Monitor administrative expenses and support budget tracking and cost control.
• Ensure compliance with office safety, housekeeping, security, and facility standards.
• Coordinate with internal teams to resolve day-to-day administrative concerns.
• Prepare MIS reports and provide regular updates on administrative activities and expenses.
• Handle any other administrative responsibilities assigned by the management.
• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Proactive, responsible, and solution-oriented approach.
• Good interpersonal skills and ability to work with employees across functions.
• Strong attention to detail and documentation skills.
• Ability to work independently with minimal supervision.

Qualification:

• Graduate in any discipline.
• Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.

Preferred Experience

• 2-5 years of experience in administration, facilities, office management, or a similar role.
• Experience in vendor coordination, facility management, procurement support, and employee administration is preferred.

Key Success Measures:

• Smooth and efficient day-to-day office operations.
• Timely resolution of administrative and facility-related issues.
• Effective vendor management and cost optimization.
• Accurate maintenance of records and administrative documentation.
• High level of employee satisfaction with administrative services.