Administration Executive

EaseMyTrip Insurance Broker Private Limited; Dadri, Gurugram District, Delhi; On-site; INR 420,000 - 600,000; Full time

Job summary

EaseMyTrip Insurance Broker Private Limited is seeking a Proactive Office Administrator to support corporate operations. The role covers administrative tasks, procurement, vendor coordination, event setup, and cross-department collaboration in a dynamic environment.

The ideal candidate will show attention to detail, discipline, and ownership. The position involves maintaining MIS reports, facilities management, and effective use of MS Office and ERP tools to streamline workflows.

Qualifications

• Bachelor's degree in Office Administration, Business Management or related field is required.
• Secretarial qualifications are a plus.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide end-to-end office administration support including documentation and daily tasks.
• Coordinate events, facilities, and vendor requirements.
• Oversee procurement activities and timely purchasing of supplies.
• Maintain punctuality, integrity, and professional conduct in all tasks.
• Coordinate with HR, IT, Finance and external vendors for operational needs.
• Prepare daily, weekly, and monthly MIS reports for department tracking.
• Oversee housekeeping, security, asset management, and store handling.
• Operate ERP and MS Office tools to ensure smooth workflow.
• Serve as a communication point for internal teams and external vendors.
• Support administration team members and provide coverage when needed.

Skills

Communication

Organizational skills

Leadership & initiative

Time discipline

Multitasking & adaptability

Team orientation

Technology proficiency

Knowledge of admin functions

Education

Bachelor's degree in Office Administration/Business Management

Secretarial qualifications (plus)

Tools

MS Office Suite

ERP/Office management software

Job description

About the Role:

We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment.

Key Responsibilities:

1. Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks.
2. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination.
3. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies.
4. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments.
5. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs.
6. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics.
7. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability.
8. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution.
9. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication.
10. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads.

Preferred Candidate Profile:

1. Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting.
2. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus.
3. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders.
4. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through.
5. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently.
6. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software.
7. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example.
8. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities.
9. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling.
10. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.