Assistant Administration Manager

Revolutionare Sustainable Services; Hyderabad; Sur place; INR 250 000 - 380 000; Plein temps

Résumé du poste

Revolutionare Sustainable Services is seeking a proactive Office Administrator to manage day-to-day operations in Hyderabad. You will coordinate vendors, handle records, support HR onboarding, and assist with meetings and events.

The role requires strong organizational skills, clear communication, and proficiency in MS Office or Google Workspace. Join a dynamic team focused on efficient administration, workplace safety, and timely reporting.

Qualifications

• Experience in office administration or similar role.
• Ability to coordinate with vendors and service providers.
• Experience with MS Office or Google Workspace.
• Strong organizational and communication skills.

Responsabilités

• Manage day-to-day office operations and ensure smooth functioning.
• Coordinate office supplies, facility management, and vendor services.
• Assist HR in onboarding and employee-related administrative tasks.
• Maintain records, documents, and confidentiality.
• Organize meetings, events, and travel logistics.
• Support management with administrative updates and reporting.

Connaissances

Communication skills

Interpersonal skills

Organizational skills

MS Office

Google Workspace

Document management

Vendor coordination

Time management

Multitasking

Problem solving

Professional appearance

Outils

N/A

Description du poste

Role & responsibilities

Job description

1. Office Administration

• Manage day-to-day office operations and ensure smooth functioning.
• Maintain office discipline, cleanliness, and professional standards.
• Coordinate office supplies, stationery, pantry, housekeeping, and other administrative requirements.
• Maintain records of office assets, equipment, and consumables.
• Monitor and coordinate repairs, maintenance, and facility-related issues.
• Coordinate with vendors, service providers, and building management.

2. Employee Support

• Support employees with day-to-day administrative requirements.
• Coordinate employee ID cards, access cards, stationery, and other office requirements.
• Assist HR in onboarding arrangements for new employees.
• Coordinate seating arrangements, workstation allocation, and basic joining requirements.
• Support HR in maintaining employee-related administrative records.

3. Documentation & Records

• Maintain office files, registers, bills, invoices, agreements, and administrative documents.
• Ensure proper filing and easy retrieval of records.
• Prepare basic reports, statements, letters, and administrative documents.
• Maintain confidentiality of company and employee information.

4. Vendor & Purchase Coordination

• Coordinate with vendors for office supplies, maintenance, housekeeping, security, stationery, and other services.
• Obtain quotations and coordinate purchase requirements as instructed.
• Track pending orders, deliveries, bills, and payments.
• Maintain vendor contact details and service records.

5. Meetings & Events

• Arrange meeting rooms, seating, refreshments, and other requirements for meetings.
• Coordinate internal meetings, employee activities, celebrations, and office events.
• Support management and HR in organising company programmes and functions.

6. Travel & Logistics

• Assist with employee and management travel arrangements when required.
• Coordinate transportation, accommodation, cabs, and related logistics.
• Maintain travel-related records and supporting documents.

7. Facilities & Safety

• Coordinate housekeeping, security, pest control, electrical, plumbing, internet, and other facility requirements.
• Report and follow up on maintenance issues.
• Ensure basic workplace safety and emergency arrangements are maintained.
• Coordinate with the concerned teams for quick resolution of facility issues.

8. Management Support

• Provide administrative support to management and different departments.
• Coordinate inter-departmental administrative requirements.
• Prepare daily/weekly administrative updates when required.
• Handle confidential information responsibly.
• Perform other administrative duties assigned by management or HR.

Preferred candidate profile

Key Skills Required

• Good communication and interpersonal skills
• Professional appearance and positive attitude
• Good organisational and coordination skills
• MS Office / Google Workspace knowledge
• Documentation and record-management skills
• Vendor and facility coordination
• Time management and multitasking
• Problem-solving ability