Assistant Manager – Admin

Growth For Impact; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Growth For Impact in Mumbai seeks an Administrative and Facilities Manager to lead daily office operations. You will oversee housekeeping, maintenance, security, travel coordination, vendor negotiations, and inventory to ensure smooth workflows.

The ideal candidate has a Bachelor’s degree and 5–8 years in administration and facilities leadership, with strong communication, stakeholder management, and budgeting skills to boost efficiency and employee experience.

Qualifications

• Bachelor’s degree required.
• 5–8 years of experience in administration and facilities leadership.
• Strong leadership and organizational skills.
• Vendor and facility management experience.
• Excellent communication and stakeholder management.
• Budgeting and cost control.
• Strong problem-solving and multitasking abilities.
• Proficiency in Microsoft Office.

Responsibilities

• Lead and manage the administration team, ensuring smooth day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, office infrastructure, and workplace upkeep.
• Manage security operations, visitor management, and office safety protocols.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, housekeeping, travel, and office services, including contract negotiations and performance reviews.
• Oversee procurement and inventory of stationery, pantry supplies, and other office consumables.
• Maintain office assets, coordinate repairs, and ensure timely maintenance of equipment.
• Monitor the administration budget, control costs, and coordinate invoice processing with Finance.
• Support office events, employee engagement activities, and meeting room management.
• Ensure compliance with company policies, statutory requirements, and facility-related documentation.
• Continuously improve administrative processes to enhance efficiency and employee experience.

Skills

Leadership

Vendor management

Budgeting

MS Office

Communication

Stakeholder management

Multitasking

Education

Bachelor’s degree

Job description

ROLE

• Lead and manage the administration team, ensuring smooth day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, office infrastructure, and workplace upkeep.
• Manage security operations, visitor management, and office safety protocols.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, housekeeping, travel, and office services, including contract negotiations and performance reviews.
• Oversee procurement and inventory of stationery, pantry supplies, and other office consumables.
• Maintain office assets, coordinate repairs, and ensure timely maintenance of equipment.
• Monitor the administration budget, control costs, and coordinate invoice processing with Finance.
• Support office events, employee engagement activities, and meeting room management.
• Ensure compliance with company policies, statutory requirements, and facility-related documentation.
• Continuously improve administrative processes to enhance efficiency and employee experience.

REQUIREMENTS

• Bachelor’s degree in any discipline.
• 5–8 years of experience in administration and facility management, with experience leading a team.
• Strong leadership and organizational skills.
• Vendor and facility management experience.
• Excellent communication and stakeholder management.
• Budgeting and cost control.
• Strong problem-solving and multitasking abilities.
• Proficiency in Microsoft Office.