Administration Executive

Cynosure Corporate Solutions; Navi Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

Cynosure Corporate Solutions in Navi Mumbai is seeking a Male Admin Executive to manage day-to-day office administration and facility operations.

You will coordinate vendors, handle procurement, maintain assets, support employees, and ensure a safe, clean, and efficient workplace.

This role emphasizes strong organizational skills, vendor management experience, and the ability to multitask in a fast-paced environment.

Qualifications

• Graduate preferred with 1-3 years' experience in admin or facilities.
• Experience in vendor management, procurement, and negotiations.
• Strong organizational and time-management skills.
• Effective communication and interpersonal abilities.
• Male candidates preferred.

Responsibilities

• Manage overall office administration and ensure a safe, clean workplace.
• Coordinate housekeeping, security, maintenance, workspace allocation, and facility needs.
• Maintain office records, supplies, and processes.
• Manage vendors, quotations, procurement, negotiations, and SLAs.
• Maintain assets and perform asset audits, movement, and disposal.
• Coordinate travel, logistics, courier, and dispatch.
• Monitor budgets, invoices, and vendor payments.
• Identify opportunities for administrative cost optimization.
• Ensure health, safety, regulatory compliance.
• Support onboarding and workplace readiness.
• Organize meetings, events, and engagement activities.

Skills

Vendor management

Facility management

Procurement

Negotiations

Vendor coordination

Asset management

Budget monitoring

MS Office

Time management

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

Graduate degree

Tools

MS Office

Job description

We are looking for a Male Admin Executive to manage day-to-day office administration and facility operations. The ideal candidate should be capable of coordinating vendors, maintaining office assets and records, handling logistics, supporting employees, and ensuring a safe, clean, and efficient workplace.

Key Responsibilities

• Manage overall office administration and ensure a safe, clean, and efficient workplace.
• Coordinate housekeeping, security, maintenance, workspace allocation, and other facility requirements.
• Maintain office records, documents, supplies, and administrative processes.
• Manage vendors and service providers, including quotations, procurement, negotiations, and SLA compliance.
• Maintain company assets and conduct periodic asset audits, maintenance, movement, and disposal.
• Coordinate travel, transportation, logistics, courier, and dispatch requirements.
• Monitor administrative budgets, expenses, invoices, and vendor payments.
• Identify opportunities for administrative cost optimization.
• Ensure compliance with workplace health, safety, and regulatory requirements.
• Provide administrative support for employee onboarding and workplace readiness.
• Organize meetings, office events, and employee engagement activities.

Required Skills & Qualifications

• Any graduate preferred.
• 1-3 years of experience in office administration, facility management, or a similar role.
• Good knowledge of vendor and facility management.
• Experience handling procurement, quotations, negotiations, and vendor coordination.
• Strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office and administrative documentation.
• Ability to manage multiple administrative activities independently.
• Strong attention to detail and problem-solving skills.
• Male candidates preferred.