Admin Executive

Pocketly; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Pocketly in Bengaluru, Karnataka, seeks a proactive Admin Executive to manage day-to-day office operations and ensure a smooth workplace environment. You will coordinate facilities, vendors, procurement, onboarding, and events, supporting HR and management with administrative needs.

The role emphasizes organization, multitasking, and attention to detail, with a focus on maintaining records, budgets, and timely issue resolution in a busy office setting.

Qualifications

• Strong communication, coordination, and organizational skills are required.
• Ability to manage multiple tasks with good time management and attention to detail.
• Proactive, dependable, and solution-oriented approach is preferred.

Responsibilities

• Manage daily office administration, facilities, and workplace requirements.
• Coordinate with housekeeping, security, maintenance, and other service providers.
• Manage vendors, quotations, invoices, and service coordination.
• Handle procurement of stationery, pantry supplies, office equipment, and other requirements.
• Maintain office inventory, assets, and administrative records.
• Support employee onboarding and exit-related administrative activities.
• Coordinate meeting rooms, office logistics, team activities, and events.
• Manage courier, dispatch, and other general office operations.
• Track administrative expenses and maintain proper documentation.
• Identify and resolve office-related issues in a timely manner.
• Support HR and management with administrative and operational requirements.

Skills

Communication

Coordination

Organizational skills

Time management

Vendor coordination

Proactive problem-solving

Tools

MS Office

Google Workspace / Sheets

Job description

We are looking for a proactive and organized Admin Executive to manage the day-to-day administrative and office operations and ensure smooth workplace functioning.

Key Responsibilities

• Manage daily office administration, facilities, and workplace requirements.
• Coordinate with housekeeping, security, maintenance, and other service providers.
• Manage vendors, quotations, invoices, and service coordination.
• Handle procurement of stationery, pantry supplies, office equipment, and other requirements.
• Maintain office inventory, assets, and administrative records.
• Support employee onboarding and exit-related administrative activities.
• Coordinate meeting rooms, office logistics, team activities, and events.
• Manage courier, dispatch, and other general office operations.
• Track administrative expenses and maintain proper documentation.
• Identify and resolve office-related issues in a timely manner.
• Support HR and management with administrative and operational requirements.

Requirements

• 1–3 years of experience in Administration, Office Management, Facilities, or a similar role.
• Strong communication, coordination, and organizational skills.
• Good time management and ability to handle multiple tasks.
• Proficiency in MS Office / Google Workspace, especially Excel or Google Sheets.
• Good vendor coordination and negotiation skills.
• Strong attention to detail and documentation skills.
• Ability to work independently and take ownership.
• Proactive, dependable, and solution-oriented approach.