Admin Executive

JobTrade; India; On-site; INR 300,000 - 460,000; Full time

Job summary

JobTrade in India invites applications for an Admin Executive to support day-to-day administrative activities, office coordination, facilities management, vendor liaison, and documentation. The role demands a proactive, detail-oriented professional capable of coordinating with internal teams and external vendors to ensure smooth operations.

You will oversee office supplies, assets, onboarding, seating, travel, meetings, events, maintenance, and safety compliance, while preparing reports and

Qualifications

• Experience in office administration and facilities management.
• Ability to coordinate with multiple internal teams and external vendors.
• Strong documentation, reporting, and organisational skills.

Responsibilities

• Manage day-to-day office administration and operations.
• Coordinate housekeeping, security, maintenance, pantry, and facility services.
• Coordinate with vendors for quotations, POs, invoices, and service agreements.
• Maintain records, registers, reports, and related documentation.
• Manage office supplies, assets, and inventory.
• Support onboarding, seating, travel, meetings, and events.
• Ensure safety, compliance and workplace standards.
• Assist in SOPs and administrative projects.

Skills

Office Administration

Facilities Coordination

Vendor Management

Documentation & Record Keeping

Inventory & Asset Management

Employee Support Services

Event & Meeting Coordination

Purchase & Invoice Coordination

Communication & Follow-up

MS Office

Time Management

Job description

Job Description

We are looking for a dedicated and organized Admin Executive to support day-to-day administrative activities, office coordination, facilities management, vendor coordination, documentation, employee support, and workplace operations. The ideal candidate should be proactive, detail-oriented, and capable of coordinating effectively with internal teams and external vendors to ensure smooth and efficient administrative operations.

Key Responsibilities

• Manage day-to-day office administration and operational activities.
• Coordinate housekeeping, security, maintenance, pantry, and other facility services.
• Coordinate with vendors and contractors for quotations, purchase orders, invoices, and service agreements.
• Maintain administrative records, documents, registers, reports, and related documentation.
• Manage office supplies, stationery, assets, and inventory.
• Support employee onboarding, seating arrangements, travel coordination, meetings, and events.
• Monitor office maintenance, repairs, utilities, and preventive maintenance activities.
• Coordinate with HR, Finance, IT, Procurement, and other internal departments.
• Assist in implementing company policies, administrative procedures, and SOPs.
• Support workplace safety, security, and compliance requirements.
• Address and resolve routine employee and facility-related issues promptly.
• Prepare administrative reports and maintain relevant records.
• Assist management with administrative projects, initiatives, and special assignments.

Core Skills & Competencies

• Office Administration
• Facilities Coordination
• Vendor Management
• Documentation & Record Keeping
• Inventory & Asset Management
• Employee Support Services
• Event & Meeting Coordination
• Purchase & Invoice Coordination
• Communication & Follow-up
• MS Office
• Time Management & Multitasking
• Coordination & Problem Solving