Secretarial Assistant

Apeejay Stya Group; New Delhi; On-site; INR 450,000 - 650,000; Full time

Job summary

Apeejay School of Management, Dwarka, Delhi invites a Secretarial Assistant to support the Director with daily administrative duties, manage calendars, and prepare minutes and presentations.

The role requires excellent written and verbal communication, strong organizational skills, and discretion in handling confidential information. Proficiency in MS Office and email management is essential for success.

Qualifications

• Graduate with strong communication and organizational abilities.
• Minimum 4 years of experience in a similar administrative/secretarial role.
• Proficiency in MS Office and handling confidential information.

Responsibilities

• Assist the Director with daily administrative tasks and calendar management.
• Handle incoming/outgoing communications and prepare correspondence.
• Draft agendas, notes, and presentations for meetings.
• Record minutes and maintain filing systems, both physical and electronic.
• Create professional documents and reports to support initiatives.

Skills

Written and verbal communication

Organizational skills

Multitasking

Email management

Education

Any Graduate

Tools

MS Office

Job description

We are looking for a Secretarial Assistant for Apeejay School of Management, Dwarka.

Summary of Job

This role involves managing schedules, handling correspondence, preparing meeting minutes and presentations, and maintaining meticulous physical and electronic filing systems. The ideal candidate will excel in communication, possess strong organizational skills, and demonstrate the ability to manage multiple tasks efficiently. Proficiency in MS Office and email management, along with the capability to handle confidential information with discretion, is essential.

Roles and Responsibilities

Administrative Support

• Assist the Director in daily administrative tasks and responsibilities.
• Manage an active calendar of appointments, meetings, and deadlines.

Communication

• Handle incoming and outgoing electronic communications on behalf of the Director.
• Draft, edit, and prepare correspondence and special communications as required.
• Liaise with internal and external stakeholders to facilitate smooth communication on behalf of the Director.

Meeting Coordination

• Schedule and prepare for meetings, including drafting agendas and presentations.
• Record and prepare minutes of meetings for accurate documentation.

File and Document Management

• Organize and maintain physical and electronic files, ensuring proper sequencing and retrieval.
• Manage physical correspondence, ensuring timely segregation and escalation as needed.
• Proactively manage and coordinate email correspondence for timely follow-ups and closures.

Document Preparation

• Draft, edit, and type special correspondence and communications as necessary.
• Create professional presentations and reports to support the Director's initiatives.

Skills and Competencies Required

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email management.
• Professionalism in handling confidential information.
• Ability to manage time efficiently and prioritize tasks effectively.

Education Qualifications Required

Any Graduate

Experience

Minimum of 4 years in a similar role.