Executive Assistant To Managing Director

Syndrome NewEdge; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Syndrome NewEdge in Mumbai is seeking an experienced Executive Assistant to the Managing Director. The role focuses on proactive, polished administrative support and confidential handling of information.

You will manage calendars, travel bookings, meetings, and event coordination, while using AI tools to enhance productivity and prepare business documents and presentations.

Qualifications

• 5–10 years of experience in a high-level administrative role.
• Excellent verbal and written communication with discretion.
• Strong MS Office skills including Excel, PowerPoint and Outlook.
• Proven ability to manage travel, events, and sensitive information.

Responsibilities

• Provide high-level executive support to the Managing Director.
• Manage MD's calendar, appointments, meetings, and schedules.
• Coordinate domestic and international travel bookings and itineraries.
• Plan conferences, meetings, client events and corporate gatherings.
• Prepare agendas, reports, and follow-up trackers.
• Maintain MIS reports and data using Excel, including VLOOKUP/XLOOKUP, Pivot Tables.
• Coordinate with internal teams, clients, vendors, and stakeholders.
• Handle emails, documents and confidential information.
• Use AI tools to improve productivity and document preparation.
• Assist with business research, presentations and special projects.

Skills

Executive support

Calendar management

Travel management

Advanced Excel

PowerPoint

AI tools

CXO coordination

MS Outlook

Tools

Microsoft Excel

MS PowerPoint

Outlook

Job description

Job Description Executive Assistant to Managing Director

Position: Executive Assistant to Managing Director
Experience: 5-10 Years
Location: Mumbai
Industry: IT / Technology

Job Summary

We are looking for a highly presentable, polished, proactive, and well-organized Executive Assistant to support the Managing Director in day-to-day business and administrative activities.
The ideal candidate should have excellent communication skills, strong attention to detail, a professional personality, and the ability to manage confidential information with complete discretion.

Key Responsibilities

• Provide high-level executive support to the Managing Director.
• Manage the MD's calendar, appointments, meetings, and schedules.
• Coordinate and arrange domestic and international flight bookings, hotel reservations, and travel itineraries.
• Plan and coordinate conferences, business meetings, client meetings, and corporate events.
• Prepare meeting agendas, presentations, reports, MOMs, and follow-up trackers.
• Maintain and manage MIS reports and data using Advanced MS Excel.
• Handle Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, data analysis, dashboards, and reporting.
• Coordinate with internal teams, senior management, clients, vendors, and external stakeholders.
• Manage correspondence, emails, documents, and confidential information.
• Track important tasks, commitments, deadlines, and follow-ups for the MD.
• Use AI tools such as ChatGPT, Microsoft Copilot, Gemini, and other productivity tools to improve efficiency and prepare business documents, reports, presentations, summaries, and research.
• Assist the MD with business research, presentations, and other special projects.
• Ensure smooth coordination of the MD's meetings, travel, conferences, and business engagements.

Candidate Profile

• Excellent presentability and professional personality is essential.
• Excellent verbal and written communication skills.
• Strong knowledge of Advanced MS Excel.
• Good knowledge of MS PowerPoint, Word, Outlook, and other office productivity tools.
• Hands-on experience with AI tools and AI-assisted productivity.
• Strong experience in travel management, hotel bookings, flight bookings, and conference arrangements.
• Excellent organizational and multitasking abilities.
• Ability to work with senior management and CXOs.
• High level of confidentiality, maturity, and discretion.
• Proactive, smart, well-groomed, confident, and solution-oriented.
• Ability to work under pressure and manage multiple priorities simultaneously.

Key Skills: Executive Assistant | EA to MD | Advanced Excel | Calendar Management | Travel Management | Flight & Hotel Booking | Conference Management | Event Coordination | AI Tools | MS Office | PowerPoint | Communication Skills | CXO Coordination