Personal Assistant to Managing director

Suncorp Solutions; Panvel; On-site; INR 350,000 - 700,000; Full time

Job summary

Suncorp Solutions in Mumbai is seeking a proactive Personal Assistant/Executive Assistant to support senior management with calendar, communications, and travel coordination.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities while drafting professional letters and emails. Travel and out-of-hours availability may be required to ensure smooth operations.

Qualifications

• Graduate in any discipline; Business Administration/Management preferred.
• Strong written and verbal communication skills; ability to draft professional letters and emails.
• Excellent organizational and time-management abilities; ability to handle multiple priorities.

Responsibilities

• Manage daily calendar, appointments, meetings, reminders, and priorities of senior management.
• Handle and coordinate phone calls, WhatsApp messages, and follow-ups professionally and promptly.
• Coordinate meeting schedules, prepare documents, arrange logistics, and follow up on action points.
• Draft and coordinate official letters, applications, emails, notices, and other correspondence.
• Follow up with government departments, municipal authorities, local offices, and external agencies for official matters.
• Assist in planning meetings, official programmes, functions, and events involving management.
• Coordinate with social media/communications team regarding content, updates, events, and announcements.
• Plan and coordinate local and outstation travel, site visits, transportation, and accommodation.
• Handle confidential information with discretion and maintain organized records of documents and actions.
• Be available outside regular hours when required for urgent or management matters.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Email drafting

MS Office

Google Calendar

WhatsApp coordination

Interpersonal skills

Discretion confidentiality

Education

Graduate degree

Tools

MS Office Suite

Job description

Mumbai based staffing company which has pan India footprint. We recruit for all positions. We also give services like Training, Payroll management and sales consulting.

Job Description

Key Responsibilities

• DailySchedule & Appointments: Manage the daily calendar,appointments, meetings, reminders, and priorities of senior management.
  
• PhoneCalls & WhatsApp Coordination: Handle and coordinate phonecalls, WhatsApp communication, messages, and follow-ups professionally andpromptly.
  
• MeetingPreparation: Coordinate meeting schedules, prepare requireddocuments and information, arrange meeting logistics, and ensure timelyfollow-up on action points.
  
• Letters,Applications & Emails: Draft, prepare, and coordinateofficial letters, applications, emails, notices, and other correspondenceas required.
  
• Government& Municipal Follow-ups: Coordinate and follow up withgovernment departments, municipal authorities, local offices, and otherexternal agencies for official matters.
  
• Event& Programme Coordination: Assist in planning andcoordinating meetings, official Programmes, functions, events, and otheractivities involving management.
  
• SocialMedia Coordination: Coordinate with the social media/communications teamregarding content, updates, events, photographs, announcements, and othermanagement-related requirements.
  
• Travel& Visit Planning: Plan and coordinate local and outstation travel, sitevisits, appointments, transportation, accommodation, and relatedarrangements.
  
• ConfidentialMatters: Handle sensitive and confidential information, documents, communications,and management-related matters with a high degree of discretion.
  
• Follow-up& Coordination: Maintain regular follow-ups with internal departments,employees, vendors, consultants, government officials, and otherstakeholders.
  
• Documentation: Maintainorganized records of important documents, correspondence, appointments,meetings, and follow-up activities.
  
• OccasionalAvailability: Be available outside regular working hours, includingevenings, weekends, or holidays, when required for urgent ormanagement-related matters.
  

Requirements

• Excellent verbaland written communication skills.
  
• Strongorganizational and time-management abilities.
  
• Good follow-upand coordination skills.
  
• Proficiency in MSOffice, email, WhatsApp, Google Calendar, and other officeapplications.
  
• Ability to draftprofessional letters, applications, and emails.
  
• Goodinterpersonal and relationship-management skills.
  
• Ability to workunder pressure and manage multiple priorities.
  
• High level ofconfidentiality, integrity, and professionalism.
  
• Flexible andwilling to travel when required.
  

Educational Qualification

Graduatein any discipline .Candidates with qualifications in Business Administration, Management,Commerce, or a related field will be preferred.

Experience

2-5years of relevant experience as a Personal Assistant, Executive Assistant, Administrative Executive, OfficeCoordinator, or in a similar role.