Personal Secretary To Director

Excelsior American School; Dadri; On-site; INR 300,000 - 550,000; Full time

Job summary

AK Shipra Group is seeking a Personal Secretary to the Director in Greater Noida. The role involves providing comprehensive secretarial support, coordinating meetings, managing schedules, and handling confidential information with discretion.

The ideal candidate will be organized, proactive and capable of producing MIS reports and presentations while coordinating across departments and external stakeholders.

Qualifications

• Graduate with good communication and coordination skills.
• Proven ability to manage schedules and meetings for senior leadership.
• Strong written and verbal communication in a professional environment.

Responsibilities

• Manage the Director’s calendar, schedule meetings and appointments.
• Coordinate with internal departments, clients, vendors and stakeholders on behalf of the Director.
• Maintain confidential information and prepare reports/presentations as required.
• Prepare MIS reports, presentations, Excel reports and meeting notes.
• Attend meetings, record discussions and follow up on action items.
• Handle correspondence and official communications for the Director.

Skills

Communication skills

Organisational skills

Multitasking

Calendar management

Education

Graduate degree

Secretarial Practice / Management

Tools

MS Office

Job description

Personal Secretary to Director

Company: AK Shipra Group
Location: Greater Noida
Department: Directors Office
Employment Type: Full-Time, Permanent
Experience: 37 Years
Salary: As per experience and suitability

Job Overview

We are looking for a smart, organised and proactive Personal Secretary to the Director to provide comprehensive secretarial, administrative and coordination support to the Director.

The candidate will be responsible for managing the Director’s schedule, coordinating meetings and appointments, maintaining confidential information, preparing reports and presentations, and ensuring timely follow-up and execution of tasks assigned by the Director.

Key Responsibilities

• Manage the Director’s calendar, schedule, meetings and appointments.
• Coordinate and follow up with internal departments, employees, clients, vendors and external stakeholders on behalf of the Director.
• Maintain a proper follow-up tracker for tasks, commitments and pending matters and ensure timely closure.
• Prepare MIS reports, presentations, Excel reports, meeting notes and other documents as required.
• Attend meetings with the Director, record important discussions and ensure timely follow-up on action points.
• Handle correspondence, emails, letters and other official communication as required.
• Organise and maintain important documents, records and confidential information.
• Coordinate travel arrangements, meetings, appointments and other official requirements.
• Screen and prioritise calls, messages and requests for the Director.
• Liaise with different departments to collect information, reports and updates for the Director.
• Track important deadlines, approvals, submissions and pending decisions.
• Assist the Director in coordinating various projects, operational activities and special assignments.
• Ensure that instructions given by the Director are communicated to the concerned persons and followed up to completion.
• Maintain confidentiality and exercise discretion while handling sensitive business and personal information.
• Perform other secretarial, coordination and administrative responsibilities assigned by the Director.

Candidate Profile

• Graduate in any discipline; additional qualification in Secretarial Practice / Management will be an advantage.
• 3–7 years of relevant experience as Personal Secretary, Executive Assistant, Secretary to Director/MD, or similar role.
• Excellent communication and interpersonal skills.
• Strong command of MS Office – Word, Excel and PowerPoint.
• Good organisational and time-management skills.
• Strong follow-up and coordination ability.
• Ability to manage multiple tasks and priorities simultaneously.
• Professional appearance, manner and conduct.
• Should be proactive, responsible, well-organised and detail-oriented.
• Ability to handle confidential information with discretion.
• Candidates from Real Estate / Construction / Infrastructure / Corporate backgrounds will be preferred.

Key Skills

Personal Secretary | Executive Assistant | Calendar Management | Secretarial Operations | Meeting Coordination | Follow-ups | MIS | MS Excel | PowerPoint | Documentation | Communication | Stakeholder Coordination | Confidentiality | Multitasking