Executive Secretary To Managing Director

Vbeyond Corporation; Mumbai; On-site; INR 2,000,000 - 3,500,000; Full time

Job summary

Vbeyond Corporation in Mumbai is seeking an experienced Executive Secretary to the Managing Director. The role focuses on supporting senior leadership, managing the MD's calendar, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations.

The ideal candidate will have a graduate degree with 8+ years of relevant experience, excellent communication skills, strong organizational abilities, and proficiency in MS Office.

Qualifications

• Graduate with 8+ years of experience supporting senior leadership.
• Diploma in Secretarial Practice is an added advantage.
• Excellent communication, calendar, and confidentiality skills.

Responsibilities

• Manage the MD's office and day-to-day operations.
• Coordinate calendars, appointments, meetings, and travel.
• Handle confidential information with discretion.
• Prepare reports and presentations for the MD.
• Liaise with internal and external stakeholders.

Skills

Calendar management

MS Office

Communication

Discretion

Education

Graduate

Secretarial Diploma

Tools

MS Office

Job description

Executive Secretary to Managing Director

Location: Mumbai
Experience: 8+ Years
Qualification: Graduate (Diploma in Secretarial Practice will be an added advantage)

About the Role

We are looking for a highly organized, proactive, and professional Executive Secretary to the Managing Director for a leading organization in the premium manufacturing and lifestyle industry.

The ideal candidate will have strong experience in supporting senior leadership, managing executive calendars, coordinating meetings, handling confidential information, and ensuring smooth day-to-day functioning of the MD's office.

Key Responsibilities

• Manage the MD's office and ensure smooth day-to-day operations.
• Handle calendar management, appointments, meetings, conferences, and conference calls.
• Coordinate with internal and external stakeholders on behalf of the MD.
• Manage incoming and outgoing communication and correspondence.
• Arrange and coordinate travel schedules and hotel reservations as required.
• Follow up with various departments and senior stakeholders on assigned tasks and action points.
• Prepare, review, and summarize reports, documents, and presentations as required.
• Maintain records, databases, files, and important documents.
• Handle confidential and sensitive information with complete discretion.
• Coordinate events, internal sessions, and special meetings.
• Conduct research and provide support on assignments given by the MD.
• Manage invoices and ensure timely processing after necessary approvals.
• Handle additional responsibilities and personal tasks assigned by the MD from time to time.

Desired Candidate Profile

• Graduate with 8+ years of relevant experience as an Executive Assistant/Executive Secretary supporting senior leadership.
• Excellent communication and interpersonal skills.
• Strong calendar management, coordination, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficient in MS Office and other computer applications.
• Strong organizational, analytical, and follow-up skills.
• Ability to manage multiple priorities and work in a fast-paced environment.

Preferred: Candidates with prior experience supporting CXO-level or senior management professionals.