Executive Assistant To Managing Director

Executive Car Rental Services (ECRS); Pune District; On-site; INR 660,000 - 1,100,000; Full time

Job summary

Executive Car Rental Services (ECRS) is hiring an Executive Assistant to the Managing Director (EA to MD) in Pune. The role requires a minimum of 3 years of relevant experience and offers a salary of 4.00–11.00 LPA with immediate joining options.

You will provide high-level administrative support, manage the MD's calendar, coordinate meetings, travel, and prepare MIS and MOM. The ideal candidate will have excellent English communication, strong organizational skills, and the ability to handle

Qualifications

• Excellent verbal and written English communication skills.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Good knowledge of MS Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional reports, MIS, and presentations.
• Strong interpersonal and relationship-management skills.
• Ability to handle confidential and sensitive information.
• Professional personality with excellent business etiquette.
• Strong attention to detail and problem-solving skills.
• Ability to multitask and work effectively under pressure.
• Proactive approach with the ability to work independently.

Responsibilities

• Manage the MD's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings with senior management, clients, vendors, and business associates.
• Prepare meeting agendas, presentations, reports, MIS, and MOM.
• Maintain action-point trackers and ensure timely follow-up on tasks for the MD.
• Coordinate with department heads and monitor completion of important assignments.
• Handle emails, correspondence, calls, and professional communication on behalf of the MD when required.
• Prepare management reports, business updates, summaries, and presentations.
• Coordinate domestic and international travel arrangements, including tickets, hotels, transportation, and itineraries.
• Maintain confidential company and management information with complete discretion.
• Coordinate with clients, vendors, business partners, and other important stakeholders.
• Assist the MD in special projects, business initiatives, and management assignments.
• Maintain proper filing and documentation of important records.
• Monitor important deadlines, commitments, pending matters, and follow-ups.
• Support the MD in day-to-day business and administrative activities.
• Perform other responsibilities assigned by the Managing Director from time to time.

Skills

English communication

Organization & time management

Follow-up & coordination

MS Office proficiency

Reports & MIS preparation

Interpersonal skills

Confidentiality

Professional etiquette

Attention to detail

Multitasking under pressure

Proactive & independent work

Education

Graduate in any discipline

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

WE ARE HIRING

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

Position: Executive Assistant to Managing Director (EA to MD)
Experience: Minimum 3 Years of Relevant Experience
Salary: 4.00 11.00 LPA
Joining: Immediate Joiners / Short Notice Period Preferred
Department: Management / Administration
Reporting To: Managing Director

We are looking for a smart, professional, proactive, and highly organized Executive Assistant to the Managing Director to provide comprehensive executive, administrative, coordination, and confidential support to the MD.

The ideal candidate should have excellent communication skills, strong follow-up abilities, professional etiquette, and the capability to manage multiple priorities independently.

KEY RESPONSIBILITIES

• Manage the Managing Directors calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings with senior management, clients, vendors, and business associates.
• Prepare meeting agendas, presentations, reports, MIS, and Minutes of Meetings (MOM).
• Maintain action-point trackers and ensure timely follow-up on tasks assigned by the MD.
• Coordinate with department heads and monitor completion of important assignments.
• Handle emails, correspondence, calls, and professional communication on behalf of the MD when required.
• Prepare management reports, business updates, summaries, and presentations.
• Coordinate domestic and international travel arrangements, including tickets, hotels, transportation, and itineraries.
• Maintain confidential company and management information with complete discretion.
• Coordinate with clients, vendors, business partners, and other important stakeholders.
• Assist the MD in special projects, business initiatives, and management assignments.
• Maintain proper filing and documentation of important records.
• Monitor important deadlines, commitments, pending matters, and follow-ups.
• Support the MD in day-to-day business and administrative activities.
• Perform other responsibilities assigned by the Managing Director from time to time.

REQUIRED SKILLS & COMPETENCIES

• Excellent verbal and written English communication skills.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Good knowledge of MS Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional reports, MIS, and presentations.
• Strong interpersonal and relationship-management skills.
• Ability to handle confidential and sensitive information.
• Professional personality with excellent business etiquette.
• Strong attention to detail and problem-solving skills.
• Ability to multitask and work effectively under pressure.
• Proactive approach with the ability to work independently.

EDUCATIONAL QUALIFICATION

Graduate in any discipline from a recognized university.

EXPERIENCE

• Minimum 3 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Candidates with experience supporting a Managing Director, CEO, Director, or Senior Management will be preferred.
• Experience in handling confidential information, senior-level coordination, MIS, and follow-ups will be an advantage.

IDEAL CANDIDATE PROFILE

We are looking for a candidate who is:

• Smart, confident, and professionally presentable.
• Mature, responsible, and highly organized.
• Proactive and capable of taking ownership of assigned responsibilities.
• Excellent in communication and follow-up.
• Trustworthy and capable of maintaining strict confidentiality.
• Comfortable interacting with senior management and external stakeholders.
• Flexible and capable of handling urgent and priority assignments.
• Able to manage multiple responsibilities with minimal supervision.