Personal Assistant To Managing Director

Ensavior; Delhi; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Ensavior is seeking a highly responsible Executive Personal Assistant to the Managing Director. You will take end‑to‑end ownership of the MD’s office, handling confidential assignments, documentation, presentations, travel and follow‑ups independently.

Responsibilities include managing the MD’s calendar, creating PowerPoint presentations, Excel MIS dashboards, coordinating contracts, visas and travel, and drafting professional correspondence with strict confidentiality.

Qualifications

• 6–8 years of Executive Assistant/PA experience to MD/CEO or senior executive.
• B.Sc. or science graduate with mathematics mandatory.
• Excellent PowerPoint and presentation skills mandatory.
• Advanced Excel and formula knowledge mandatory.
• Strong knowledge of contracts and business documentation.

Responsibilities

• Manage the MD's calendar, appointments, meetings and daily priorities.
• Prepare PowerPoint presentations for management, customers and reviews.
• Create advanced Excel MIS, dashboards and reports using formulas.
• Prepare and coordinate contracts, NDAs, MOUs and commercial documents.
• Handle visa applications and travel documentation for international trips.
• Arrange domestic and international travel, tickets, hotels and transport.
• Manage rescheduling, cancellations and last‑minute changes.
• Prepare detailed travel itineraries and maintain travel records.
• Draft professional emails, letters, and MOMs; maintain confidentiality.

Skills

PowerPoint presentations

Advanced Excel

Travel coordination

Confidentiality

Organization

Communication

English proficiency

Education

B.Sc. / Science Graduate with Mathematics

Tools

MS Office

PowerPoint

Job description

Role Overview

We are looking for a highly responsible, intelligent, organized and technology-savvy Executive Personal Assistant to the Managing Director. The person will take end-to-end ownership of the MDs office and must be capable of handling confidential assignments, business coordination, documentation, presentations, travel and rigorous follow-ups independently.

Role & responsibilities

• Manage the MDs calendar, appointments, meetings and daily priorities.
• Prepare excellent PowerPoint presentations for management, customers, consultants and business reviews.
• Prepare advanced Excel MIS, dashboards and reports using formulas, Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, INDEX-MATCH, etc.
• Prepare and coordinate contracts, agreements, NDAs, MOUs and commercial documents.
• Handle visa applications and complete visa documentation for international travel.
• Independently arrange domestic and international air/train tickets, hotels and local transportation.
• Manage rescheduling, cancellations, refunds and last-minute travel changes.
• Prepare detailed travel itineraries and maintain passport/visa/travel records.
• Prepare meeting agendas, briefing notes and professional Minutes of Meeting (MOM).
• Maintain action trackers and aggressively follow up with departments until closure.
• Draft professional emails, letters, reports and correspondence for the MD.
• Coordinate with Sales, Projects, Service, Finance, Purchase, HR, Marketing, customers, consultants and other stakeholders.
• Maintain complete confidentiality of business and management information.
• Handle special assignments entrusted by the MD with complete ownership from initiation to closure.

Preferred candidate profile

Candidate Requirements

• 6-8 years of relevant experience as Executive Assistant / Personal Assistant to an MD, CEO, promoter or senior executive.
• B.Sc. / Science Graduate with Mathematics mandatory.
• Excellent PowerPoint and presentation skills mandatory.
• Advanced Excel and formula knowledge mandatory.
• Strong knowledge of contracts and business documentation.
• Experience with visa processing, ticketing, hotel bookings and travel management.
• Excellent written and spoken English.
• Strong analytical and numerical ability.
• Experience in an engineering / HVAC / MEP / EPC / manufacturing / technical company preferred.
• Candidate should preferably reside in Dwarka, Delhi or nearby areas for ease of commute and availability.
• Must have own vehicle and valid driving licence.
• Must be comfortable with local travel and flexible working requirements associated with supporting the MD.
• Extremely organized, confidential, dependable and strong in follow-up.
• Must possess a high level of maturity, integrity and a get it done attitude.

The person should operate with one principle:

“If it has been assigned to me, I own it until it is completed.”