Executive Assistant

Aero Plast; New Delhi; On-site; INR 450,000 - 650,000; Full time

Job summary

Aero Plast in New Delhi is seeking a highly organized Executive Assistant to provide comprehensive administrative support to senior management. You will manage schedules, coordinate meetings, handle correspondence, and prepare reports to ensure smooth day-to-day operations of the executive office.

The ideal candidate has 2-3 years of experience in executive support, excellent communication, strong multitasking and discretion, and proficiency with MS Office and Google Workspace.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2-3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative/coordination role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office / Google Workspace, particularly Word, Excel, PowerPoint, Outlook/Gmail, and Google Calendar.
• Strong attention to detail and accuracy.
• Ability to multitask and manage competing priorities effectively.
• Strong follow-up and coordination skills.
• Professional and confident interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including scheduling, agendas, meeting rooms, and follow-ups.
• Handle emails, calls, correspondence, and other communications on behalf of the executive as required.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Maintain confidential information and handle sensitive business matters with professionalism and discretion.
• Track important tasks, deadlines, and action items and ensure timely follow-up with relevant stakeholders.
• Coordinate with internal teams, clients, vendors, and other external stakeholders.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist in preparing and organizing management reviews, business meetings, and presentations.
• Maintain proper filing and documentation, both physical and digital.
• Support the executive in day-to-day administrative and coordination activities.
• Conduct basic research and compile information as required by management.
• Proactively identify scheduling conflicts, pending tasks, and other requirements and resolve them where possible.
• Perform other responsibilities assigned by senior management.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Discretion

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Google Workspace

Google Calendar

Job description

Experience: 2-3 Years

Employment Type: Full-Time

Location: New Delhi

Department: Executive Office / Administration

Reporting To: CEO

About the Role:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate should be capable of managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring smooth day-to-day functioning of the executive office. The candidate should have excellent communication skills, strong follow-up abilities, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities :

Manage and maintain the executive's calendar, appointments, meetings, and travel schedules.

Coordinate internal and external meetings, including scheduling, agendas, meeting rooms, and follow-ups.

Handle emails, calls, correspondence, and other communications on behalf of the executive as required.

Prepare presentations, reports, MIS, meeting notes, and other business documents.

Maintain confidential information and handle sensitive business matters with professionalism and discretion.

Track important tasks, deadlines, and action items and ensure timely follow-up with relevant stakeholders.

Coordinate with internal teams, clients, vendors, and other external stakeholders.

Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.

Assist in preparing and organizing management reviews, business meetings, and presentations.

Maintain proper filing and documentation, both physical and digital.

Support the executive in day-to-day administrative and coordination activities.

Conduct basic research and compile information as required by management.

Proactively identify scheduling conflicts, pending tasks, and other requirements and resolve them where possible.

Perform other responsibilities assigned by senior management.

Required Skills & Qualifications :

Bachelor's degree in Business Administration, Management, Commerce, or a related field.

2-3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative/coordination role.

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Proficiency in MS Office / Google Workspace, particularly Word, Excel, PowerPoint, Outlook/Gmail, and Google Calendar.

Strong attention to detail and accuracy.

Ability to multitask and manage competing priorities effectively.

Strong follow-up and coordination skills.

Professional and confident interpersonal skills.

Ability to maintain confidentiality and exercise sound judgment.

Ability to work independently with minimal supervision.