Receptionist

AIC Infrastructures Pvt Ltd; Mumbai; Sur place; INR 180 000 - 300 000; Plein temps

Résumé du poste

AIC Infrastructures Pvt Ltd is seeking a front-office executive to manage reception, visitor handling, and office coordination in Mumbai. You will handle calls, messages, and manage registers, couriers, and pantry services with a service-oriented mindset.

The role requires 1–3 years of related experience, good communication, and basic MS Office skills. The candidate should be neat, punctual, and capable of coordinating with vendors and departments to ensure smooth daily operations.

Qualifications

• Female candidate preferred for this front-office role.
• Graduate in any discipline.
• 1–3 years of experience in reception, front-office management, or administration preferred.
• Good verbal and written communication skills.
• Basic knowledge of MS Office, email, and office equipment.
• Good organizational, coordination, and multitasking abilities.
• Professional appearance, polite behavior, and a service-oriented attitude.
• Ability to maintain records, monitor inventory, and coordinate with vendors.
• Punctual, responsible, and capable of managing front-desk and pantry-related activities efficiently.

Responsabilités

• Welcome and greet visitors, clients, vendors, and employees professionally.
• Handle incoming telephone calls, transfer calls to the concerned departments, and take messages when required.
• Maintain visitor registers and ensure compliance with visitor entry and exit procedures.
• Manage incoming and outgoing couriers, postal mail, and document dispatches.
• Manage pantry operations, including monitoring cleanliness, availability of refreshments, tea, coffee, drinking water, and other pantry essentials.
• Coordinate with pantry and housekeeping staff to ensure cleanliness, hygiene, and timely service.
• Monitor office stationery, pantry items, and other office supplies; maintain stock records and ensure timely replenishment.
• Maintain the reception area and meeting rooms in a clean, organized, and presentable condition.
• Provide refreshments to visitors and arrange meeting-room requirements whenever necessary.
• Perform any other administrative duties assigned by the reporting manager.

Connaissances

Verbal communication

Written communication

MS Office

Organizational skills

Multitasking

Vendor coordination

Formation

Graduate in any discipline

Outils

MS Office

Description du poste

Responsibilities

• Welcome and greet visitors, clients, vendors, and employees professionally.
• Handle incoming telephone calls, transfer calls to the concerned departments, and take messages when required.
• Maintain visitor registers and ensure compliance with visitor entry and exit procedures.
• Manage incoming and outgoing couriers, postal mail, and document dispatches.
• Manage pantry operations, including monitoring cleanliness, availability of refreshments, tea, coffee, drinking water, and other pantry essentials.
• Coordinate with pantry and housekeeping staff to ensure cleanliness, hygiene, and timely service.
• Monitor office stationery, pantry items, and other office supplies; maintain stock records and ensure timely replenishment.
• Maintain the reception area and meeting rooms in a clean, organized, and presentable condition.
• Provide refreshments to visitors and arrange meeting-room requirements whenever necessary.
• Perform any other administrative duties assigned by the reporting manager.

Requirements

• Female candidate preferred for this front-office role.
• Graduate in any discipline.
• 1–3 years of experience in reception, front-office management, or administration preferred.
• Good verbal and written communication skills.
• Basic knowledge of MS Office, email, and office equipment.
• Good organizational, coordination, and multitasking abilities.
• Professional appearance, polite behavior, and a service-oriented attitude.
• Ability to maintain records, monitor inventory, and coordinate with vendors.
• Punctual, responsible, and capable of managing front-desk and pantry-related activities efficiently.