Receptionist Administrator

Alpha Carbonless Paper Mfg. Co.; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Alpha Carbonless Paper Mfg. Co. is seeking an enthusiastic Receptionist/Administrative Assistant in Mumbai to greet visitors, handle calls, manage access control, and support daily office operations.

You will coordinate meetings, manage calendars, assist with mail and courier tasks, and ensure a tidy, efficient front desk environment. Immediate joiners preferred and multitasking ability is a plus.

Qualifications

• Clear communication skills, both written and verbal.
• Ability to manage multiple tasks in a fast-paced reception environment.
• Proficiency with MS Office and basic office equipment.

Responsibilities

• Greet visitors and direct them to the appropriate staff.
• Answer and screen incoming calls; take detailed messages.
• Monitor access control and maintain visitor logs.
• Handle mail, packages, and courier deliveries.
• Schedule meetings and manage staff calendars.
• Provide general administrative support and data entry.
• Monitor supplies and restock front-desk areas.
• Maintain a clean and presentable reception area.

Skills

Visitor management

Communication

Organizational abilities

Technical literacy

Multitasking

Tools

Microsoft Word

Excel

Outlook

Copiers/Scanners

Job description

Role & responsibilities

• Visitor Management: Greet guests warmly, identify their purpose of visit, announce them to staff, and escort or direct them to the appropriate person or department. [1, 2, 3]
• Call Handling: Answer, screen, transfer, or take detailed messages for incoming phone calls using multi-line phone systems. [1, 2, 3]
• Access Control & Security: Monitor visitor entry, maintain visitor logbooks, issue security or identification badges, and enforce facility safety protocols. [1, 2]
• Mail & Courier Management: Receive, sort, log, and distribute daily postal mail, packages, and courier deliveries. [1, 2]
• Scheduling & Calendars: Coordinate and schedule meetings, book conference rooms, manage staff calendars, and sometimes arrange travel or accommodations. [1, 2]
• Administrative Support: Perform general clerical tasks including data entry, filing, photocopying, scanning, and maintaining office records. [1, 2]
• Inventory & Supplies: Monitor office and front-desk stationery supplies, place orders, and restock reception areas. [1, 2]
• Environment Maintenance: Keep the reception area, waiting room, and front desk clean, organized, and presentable at all times. [1, 2]

Key Skills Required

• Communication: Clear verbal and written skills, active listening, and polite phone etiquette.
• Technical Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), calendar software, and office equipment like copiers and scanners.
• Organizational Abilities: Strong multitasking, time management, and prioritization skills in fast-paced environments.

Preferred candidate profile

Graduate experience in multi tasking work, immediate joiners