Procurement Executive

JLL; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

JLL is seeking a procurement specialist in Bengaluru to handle end-to-end procurement activities for IBM facilities. The role requires 3–5 years of procurement experience and strong communication skills. You will process PRs, validate BOQs in Ariba, manage vendor RFQs, and ensure POs are issued correctly in JDE.

Regular supplier performance reviews and onboarding in Rubix/ARAVO are also part of the duties. The candidate will collaborate with finance and operations teams, establish KPIs, and

Qualifications

• 3–5 years of procurement work experience with strong written and spoken communication skills.
• Experience using procurement systems and tooling for RFQs and PO processing.

Responsibilities

• Download the PR-BOQ in Ariba Tool and validate BOQ description with Make, Model, Size and Dimension.
• Select vendors and float RFQ; discuss BOQ requirements with site SPOC.
• Receive quotes, validate rates, re-negotiate with vendors and finalize PR awards.
• Prepare Fair Value Quote with BOQ, RFP, quotes and client approval emails.
• Upload PO in Ariba and ensure PO details reach vendors and stakeholders.
• Conduct vendor onboarding in Rubix & ARAVO Tools and monitor quarterly supplier performance.

Skills

Procurement experience

Communication skills

Tools

Ariba Tool

JDE

Rubix

ARAVO Tools

Jagger

Job description

Handling procurement activities for IBM all facilities.

LVP Procurement

• Minium of 3-5 years of procurement work experience with strong written and spoken communication skills.
• Downloading the PR -BOQ in Ariba Tool and validating the BOQ description with Proper Make, Model, Size, Dimension as per the requirement.
• Selection Criteria of Vendors and Floating RFP.
• Discuss with the vendor based on the nature of the BOQ to visit the site, along with the BOQ, Complete the Due Diligence in discussion with the site SPOC.
• Receive the quotes from the multiple vendors and validate the rates and re-negotiate with the vendors and finalize to whom the PR purchases need to be awarded.
• Prepare Fair Value Quote with attaching the BOQ, RFP, Vendor Quotes, Client Approval E-Mail.
• Send the Fair Value Quote for Internal Approvals. Post which the same to be uploaded in Ariba Tool.
• Downloading of Client Purchase Order and raise the JLL PO in JDE (As per Process)
• Confirm that the JLL PO is dispatched to the respective vendor with all details including the site SPOC for delivery and other Stakeholders in case of any escalation.

Other Procurement Related Activities: -

• Developing and managing procurement budgets, tracking and reporting cost savings, identifying cost reduction opportunities, and implementing cost control measures.
• Assessing and managing risks related to suppliers, products, and services. This includes evaluating supplier financial stability, conducting due diligence, and implementing risk mitigation strategies.
• Working closely with internal stakeholders, such as finance and operations to understand their requirements, align procurement strategies with organizational goals, and resolve any procurement-related issues.
• Establishing key performance indicators (KPIs) and metrics to measure procure performance, track savings, supplier performance, and identify areas for improvement.
• New Vendor Onboarding in Rubix & ARAVO Tools.
• Supplier Performance Evaluation for Quarterly Bases will be submitted under Jagger.
• RFX above 5Lakh FVQ will be submitted in Jagger on a periodical basis.
• Attending regular meetings and update day to day reports on procurement and complete all trainings in Workday Learning and Development.