Procurement Executive

Nagrik Stores; Thane; On-site; INR 400,000 - 600,000; Full time

Job summary

Nagrik Stores is seeking a procurement professional to manage end-to-end purchasing activities across project sites and departments. You will review indents, coordinate RFQs, prepare comparative statements, and draft purchase orders with precision to ensure timely deliveries.

Responsibilities include expediting orders, coordinating GRNs, maintaining audit-ready records, and ensuring accurate ERP data entry in Farvision. This role requires proactive communication with vendors and internal teams.

Responsibilities

• Receive and review purchase indents from project sites and departments; validate specifications, quantities, and required delivery dates; escalate incomplete or unclear indents to the Procurement Manager.
• Float RFQs to approved vendors; follow up for timely quotation submission; maintain updated vendor database and communication records.
• Prepare accurate comparative statements of vendor quotations covering rates, terms, delivery timelines, and payment conditions; present for Procurement Manager review.
• Draft purchase orders as per approved comparative statements; ensure PO accuracy on rates, quantities, delivery schedule, and terms; obtain necessary approvals as per authority band.
• Track order status with vendors; expedite pending deliveries; coordinate with logistics and site teams on delivery schedules; elevate delays proactively.
• Coordinate with Store Keeper on material receipt at site; support inspection and quality verification; ensure GRN processing for received materials.
• Maintain complete procurement documentation (indents, RFQs, quotations, POs, GRNs, invoices); ensure all records are audit-ready and filed as per document control standards.
• Receive and verify vendor invoices; cross-check with PO and GRN; forward validated bills to Finance for payment processing.
• Accurately enter procurement transactions in Farvision ERP; maintain data discipline; ensure timely closure of pending entries and reconciliation.
• Any other reasonable duties consistent with your role, assigned by the Procurement Manager or the Management from time to time.

Tools

Farvision ERP

Job description

Role & responsibilities :

Purchase Indent Processing receive and review purchase indents from project sites and departments; validate specifications, quantities, and required delivery dates; escalate incomplete or unclear indents to the Procurement Manager.

Vendor Coordination & RFQ Management float Request for Quotations (RFQs) to approved vendors; follow up for timely quotation submission; maintain updated vendor database and communication records.

Comparative Statement Preparation — prepare accurate comparative statements of vendor quotations covering rates, terms, delivery timelines, and payment conditions; present for Procurement Manager review.

Purchase Order Preparation — draft purchase orders as per approved comparative statements; ensure PO accuracy on rates, quantities, delivery schedule, and terms; obtain necessary approvals as per authority band.

Delivery Follow-up & Expediting — track order status with vendors; expedite pending deliveries; coordinate with logistics and site teams on delivery schedules; elevate delays proactively.

Material Receipt Coordination — coordinate with Store Keeper on material receipt at site; support inspection and quality verification; ensure GRN (Goods Receipt Note) processing for received materials.

Documentation & Records — maintain complete procurement documentation (indents, RFQs, quotations, POs, GRNs, invoices); ensure all records are audit-ready and filed as per document control standards.

Vendor Bill Coordination — receive and verify vendor invoices; cross-check with PO and GRN; forward validated bills to Finance for payment processing.

ERP Data Entry — accurately enter procurement transactions in Farvision ERP; maintain data discipline; ensure timely closure of pending entries and reconciliation.

Any other reasonable duties consistent with your role, assigned by the Procurement Manager or the Management from time to time.