Senior Associate IT Procurement

National Payments Corporation of India (NPCI); Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

National Payments Corporation of India (NPCI) seeks a Procurement Ops professional in Mumbai to manage end-to-end procurement cycles, including PR diligence, vendor engagement, RFPs, pre-bid activities, and contract closure with legal teams. You will ensure compliance with policies and timely PO release, acting as the key liaison for user departments and vendors.

Ideal candidates will orchestrate due diligence, bid evaluations, and post-award activities, maintaining rigorous MIS reporting and

Responsibilities

• Review and due diligence of procurement requests (PR).
• Collaborate with project managers to clarify scope and requirements.
• Drive RFPs/enquiries for quotations.
• Conduct pre-bid meetings and related preparations.
• Validate offers from bidders, including eligibility check and technical evaluation.
• Perform commercial evaluation and price benchmarking; facilitate price discovery.
• Ensure comprehensive financial sanctions and documentation.
• Close Pre-PO audits where applicable.
• Lead contract closure with legal and other teams; ensure final PO aligns with policy.
• Coordinate with legal on terms and conditions to finalize agreements.

Job description

Role & responsibilities

Procurement Ops

• Review and do the due diligence of procurement request (PR)
• Collaborate with project managers (user team) to ensure clarity on the terms of engagement and get complete scope & requirement clarity
• Drive RFPs/ enquiries for seeking quotation.
• Handling conducting of Pre-bid meetings and related preparations
• Drive validation of offers from bidders, including eligibility check and technical evaluation compliance,
• Drive commercial evaluation and ensure appropriate price benchmarking and facilitate the price discovery through the process of PDC or RA
• Ensure comprehensive financial sanctions and documentation
• Ensure Pre-PO audit closure wherever applicable
• Drive the contract closure with legal and other teams and help conclude the contract independently.
• Drive closure with legal department on T&Cs
• Ensure final PO in compliance with policy and approved terms and conditions, any deviations to standard T&Cs are appropriately captured

Quality assurance

• Compliance with IT Procurement policies and guidelines
• Addressing audit queries related to procurements handled No open audit queries
• Drive timely closure of PDC agenda clearance
• Monthly tracking & reporting of any process deviation/ violations

TAT

• Ensuring no PRs with value below 50 lacs is open for more than 20 days
• Ensuring no PRs with value between 50 lacs to 1 Cr is open for more than 30 days
• Ensuring no PRs with value above 1 Cr is open for more than 45 days

MIS and reporting

• Weekly pendency report to be shared with concerned internal stakeholders with likely date of release
• Weekly tracker for follow up with vendors on POs pending for release

Stakeholder management

• Acting as a single point of contact for vendors and ensuring no escalation
• Acting as a business partner for user department and support with the regular update to them