Procurement Expert

Hindustan Latex Family Planning Promotion Trust (HLFPPT); Dadri; On-site; INR 500,000 - 700,000; Full time

Job summary

HLFPPT in India seeks a procurement professional to manage end-to-end procurement processes from indent to delivery, ensuring transparency and value for money. The role involves coordinating with internal teams, evaluating vendors, and maintaining compliant records for audits.

The successful candidate will negotiate terms, monitor orders, support budgeting, and assist with procurement planning. Extensive collaboration with finance and project teams is expected.

Responsibilities

• Manage the complete procurement cycle from indent/requisition to purchase order and delivery.
• Obtain and evaluate quotations/proposals from vendors in accordance with organizational procurement policies.
• Prepare and maintain comparative statements, purchase orders, procurement notes, and related documentation.
• Identify, evaluate, and maintain a database of reliable and eligible vendors.
• Coordinate with internal departments/projects to understand procurement requirements and ensure timely fulfillment.
• Negotiate with vendors regarding pricing, quality, delivery timelines, payment terms, and other commercial conditions.
• Ensure procurement activities are conducted in a transparent, competitive, and cost-effective manner.
• Monitor purchase orders and vendor deliveries to ensure timely receipt of goods/services.
• Verify procurement documents and maintain proper records for audit and compliance purposes.
• Support vendor onboarding, evaluation, performance monitoring, and renewal processes.
• Ensure procurement activities comply with organizational policies, donor requirements, applicable regulations, and approved budgets.
• Coordinate with Finance and other concerned teams for invoice processing and payment-related documentation.
• Monitor procurement status and provide regular updates/reports to management.
• Assist in procurement planning, budgeting, and forecasting.
• Support internal and external audits by providing required procurement records and clarifications.
• Identify opportunities for cost optimization and process improvement.

Job description

• Manage the complete procurement cycle from indent/requisition to purchase order and delivery.
• Obtain and evaluate quotations/proposals from vendors in accordance with organizational procurement policies.
• Prepare and maintain comparative statements, purchase orders, procurement notes, and related documentation.
• Identify, evaluate, and maintain a database of reliable and eligible vendors.
• Coordinate with internal departments/projects to understand procurement requirements and ensure timely fulfillment.
• Negotiate with vendors regarding pricing, quality, delivery timelines, payment terms, and other commercial conditions.
• Ensure procurement activities are conducted in a transparent, competitive, and cost-effective manner.
• Monitor purchase orders and vendor deliveries to ensure timely receipt of goods/services.
• Verify procurement documents and maintain proper records for audit and compliance purposes.
• Support vendor onboarding, evaluation, performance monitoring, and renewal processes.
• Ensure procurement activities comply with organizational policies, donor requirements, applicable regulations, and approved budgets.
• Coordinate with Finance and other concerned teams for invoice processing and payment-related documentation.
• Monitor procurement status and provide regular updates/reports to management.
• Assist in procurement planning, budgeting, and forecasting.
• Support internal and external audits by providing required procurement records and clarifications.
• Identify opportunities for cost optimization and process improvement.