Purchase Head

Team ONE Architects; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Team ONE Architects in Mumbai is seeking a seasoned West Region Procurement professional to manage vendor relationships across C&I subcontracting, furniture, fixtures, and MEP components. You will drive tenders, rate contracts, and LOIs, ensuring timely delivery and cost efficiencies.

The role requires negotiating open book and lump-sum contracts, creating SAP BOQ, PR, and PO, and coordinating with Finance, Design, and QS to close site issues while optimizing inventory through TOC-based

Qualifications

• Experience in strategic vendor base management for large procurement.
• Proven ability to negotiate contracts and drive cost efficiencies.
• Skilled in ERP-based procurement processes and supplier evaluation.

Responsibilities

• Maintain strategic vendor base for furniture, fixtures, MEP, and related items.
• Float online tenders on eProcurement Platform and coordinate pretender meetings.
• Prepare LOIs, issue orders post-approval, and track vendor performance.
• Create SAP BOQ, PR, and PO; maintain multiple procurement trackers.
• Coordinate with QS, Design, Billing, and Finance to close site issues on time.
• Implement TOC-based processes to optimize inventories and throughput.

Skills

Vendor management

Negotiation

Contract management

Supply chain

Process improvement

Tools

SAP BOQ

MS Excel

eProcurement Platform

Job description

West Region Procurement

• Maintain strategic vendor base for C&I subcontracting, system furniture, carpet, chairs, loose furniture, blinds, ceiling, glazed partition, sanitaryware, Green Walls, Graphics & Signages, MEP, Acoustic, Lighting, BIM consultants, etc.
• Continuously empanel and review contractors and suppliers.
• Arrange Rate Contracts for Carpets, chairs, blinds, glazed partition, sanitaryware, etc.
• Float online tenders on eProcurement Platform.
• Arrange Pretender and Prebid Meetings.
• Conduct negotiations for open book contracts in client premises and complete negotiations for in-house lump sum contracts.
• Prepare Comparative Statements (CS) post-negotiation rounds and share recommendations with Business Head for approval.
• Issue Letter of Intent (LOI) to approved vendor post-approval from Business Head.
• Create SAP BOQ, PR, and PO.
• Maintain trackers like NSV Tracker, Project, Procurement, Finance, and PO Tracker.
• Conduct annual review of Master BOQs to update vendor rates.
• Review Non-Tender (NT) / Extra Items and close based on rate analysis.
• Coordinate with QS, Project, Design, Billing, and Finance Teams for timely closure of site-related issues.
• Coordinate with Finance, Project, Billing, and Compliance Teams for advance payments, milestone payments, and project billing closure.
• Finalize Rate Contracts with MEP, Acoustics, Lighting, BIM, Lead, IOT, Kitchen, 3D Modelling consultants, etc.

Key Result Areas:

• Drive Continuous Process Improvement (CPI) by managing supply chain scorecard, monitoring performance, and highlighting areas for improvement.
• Collaborate on innovative transportation products.
• Migrate warehouses with zero inventory loss and reduce operational complexity.
• Evaluate and implement new systems for tracking, tracing, and web-based reporting.
• Develop processes to reduce input costs using annual forecasts.
• Anchor Business Continuity Planning and Vendor Capacity Mapping.
• Set up forums with internal stakeholders to maximize supplier capabilities.
• Establish supplier management procedures and policies within EMEA and country organizations.
• Develop joint strategies for successful and cost-effective delivery models.

Procurement:

• Report to AGM and manage procurement of Particle boards (PPB, MDF, Ply), Base Paper, mild steel, and plastic components.
• Coordinate with vendors to ensure on-time delivery.
• Implement TOC-based processes to optimize inventories and increase throughput.
• Manage purchase process from PO generation to vendor bill clearance.
• Develop and manage vendor pool for uninterrupted supply.
• Conduct Vendor Evaluation, Selection, and Re-evaluation.
• Manage IMS manual for the procurement department.
• Procure finished goods, products in engineering wood for Home and Office furniture.
• Set up engineering wood plant for Supplier near buying plant.

Planning and Production Scheduling:

• Perform production requirement planning (PRP) and convert project requirements to shop floor control orders (SCO).
• Schedule jobs on various work centers.
• Customize bill of material (BOM) for as per order (APO) components.
• Consolidate standard item requirements through distributed requirement planning (DRP).
• Optimize inventory holdings and reduce project completion time with purchase department.
• Schedule project jobs based on capacity and load maps.
• Coordinate ERP System enhancements and new requirements.
• Generate MIS reports like backlog statements and weekly load mapping.
• Improve manufacturing control and material flow with Intermediate Warehouse Report in coordination with Godrej Infotech Ltd (GIL).
• Act as a member of TOC Implementation Team.