Deputy Procurement Manager

Icra; Dadri, Gurugram District, Delhi; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Icra in Dadri, Uttar Pradesh seeks a seasoned procurement professional to manage end-to-end procure-to-pay processes, vendor engagement, and MIS reporting. You will raise POs, ensure compliance, maintain documentation, and support negotiations with external vendors.

The role requires strong ERP experience, analytical skills, and excellent communication. You will collaborate with cross-functional teams to ensure timely renewals and adherence to policies.

Qualifications

• Graduate in any discipline.
• Minimum 7+ years in Procurement (Procure to Pay).
• Experience handling commercial transactions including PO, MIS, tracker.
• Experience dealing with external vendors.
• Good documentation, ERP experience, analytical and communication skills.
• MS Office (Excel, PPT)

Responsibilities

• Raise and issue purchase orders after approvals.
• Raise internal PO against contract/SOW/addendum for payments.
• Ensure vendor acceptance on POs, rate contracts and update tracker.
• Prepare payment requests and process approvals as per DOA.
• Maintain MIS for rate contracts, renewals, and send reminders.
• Vendor management and PO/RC/agreements filing in shared drive.
• Regular follow-ups with vendors for timely closure.
• Renew Admin AMC renewals for ICRA and subsidiaries.
• Ensure correctness of vendor forms and OFAC/Tiering forms as per policy.
• Prepare and generate MIS reports for procurement dashboard.
• New vendor onboarding.
• Establish and maintain good working relationships with cross-functional teams.
• Adherence to policies, DOA, and compliance.
• RFx & Sourcing knowledge

Skills

Communication skills

Negotiation skills

Analytical skills

Ownership

Integrity

Result-oriented

Education

Graduation (any discipline)

Tools

ERP systems

MS Excel

MS PowerPoint

Job description

Role & responsibilities

• Procurement Process:
• Raise and issue purchase order to vendors after requisite approvals/supporting documents.
• Raise internal PO against contract/agreement/SOW/addendum for payment process.
• Ensure vendor acceptance on issued purchase order, rate contract and update same in tracker
• Prepare payment request advise process it for approval as per DOA/established process.
• Ensure completeness of supporting documents /approval as per DOA/budgetary approval in case any.
• Maintain MIS for all Rate contract/ AMC, Renewal of Subscriptions with validity/renewal dates and send monthly reminders to user functions 2 month prior to expiry/renewal dates. Purchase Order & vendor Management:
• Ensure all signed POs/RCs/COMBID/Agreements be files in Shared drive/MSD along with other supporting document if any.
• Regular follow-ups with vendors for timely closure.
• Ensure timely renewal of all Admin AMC for ICRA & its subsidiaries wherever necessary.
• Ensure correctness of received vendor forms with supporting documentation & obtain requisite approval on OFAC & Tiering forms as per policy/established procedures.
• Maintain the renewal tracker Tracker/MIS/Report
• Prepare & generate MIS Reports/Monthly /Quarterly for Procurement Dashboard o PR/PO tracker
• New Vendor
• Establish & maintain good working relationship with all cross functional user teams.
• Adherence to norms specified in Purchase Policy/SOP, DOA, Compliance, and legal requirements.
• Working on MSD for PO and payment process.
• RFx & Sourcing knowledge

Preferred candidate profile

• Qualification: Graduate in any disciple Experience:
• Prior experience of min 7+ years in Procurement (Procure to Pay)
• Must have handled commercial transactions including backend work, raising PO, MIS, tracker etc
• Should have prior experience in dealing with external vendors.
• Must have good working knowledge of documentation, prior experience of working on ERP and possessing good analytical & communication skills.
• MS office (Excel, PPT) Key Technical Competency:
• Good Communication Skills
• Good Negotiation Skills
• Good Analytics Skills
• Target Oriented Key Core/Behavioural competency:
• Demonstrate ownership for goals,
• Drives himself & others to achieve desired results.
• High on Integrity
• Possess high work ethics, Result-oriented.