Personal Secretary

Acadment Educom; Mumbai; On-site; INR 500,000 - 900,000; Full time

Job summary

Acadment Educom in Mumbai seeks an organised Executive Assistant to Director to provide high-level administrative support. You will manage calendars, coordinate travel, handle confidential communications, and prepare MoMs, ensuring timely follow-ups across departments.

Key duties include liaising with government bodies, universities and external agencies, coordinating with marketing and finance teams, and overseeing office facilities and vendor relationships.

Qualifications

• Experience as an executive/personal assistant to director-level leadership.
• Strong organisational and proactive mindset with ability to manage multiple tasks.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.

Skills

Calendar management

Travel coordination

Email management

Minutes of Meetings

Vendor coordination

Cross-functional liaison

Office administration

Tools

MS Office

GSuite

Job description

Job Description: Executive Assistant to Director

Location: Mira-Bhayander, Mumbai

Reporting To: Director / Management

Job Summary : We are seeking an organised, proactive, and experienced Personal Assistant to provide executive and administrative support to the Director and Management, ensuring smooth coordination, effective follow-ups, and timely completion of assigned tasks.Key Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.