Executive Assistant To Managing Director

Acadment Educom; Vasai-Virar; On-site; INR 600,000 - 900,000; Full time

Job summary

Acadment Educom is seeking an organised Executive Assistant to support the Director and Management in Mira-Bhayander, Mumbai. The role involves managing calendars, arranging travel, handling official communications, and coordinating with various teams and departments across India.

The ideal candidate will be proactive, discreet, and capable of coordinating multiple tasks, meetings, and MoMs while ensuring timely completion of assignments and smooth administrative operations.

Qualifications

• Executive and administrative support to the Director and Management.
• Must be organised, proactive and able to handle confidential tasks.
• Coordinate calendars, meetings, and travel arrangements efficiently.

Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.

Skills

Calendar management

Travel planning

Email & correspondence

MoM preparation

Office administration

Vendor coordination

Job description

Job Description: Executive Assistant to Director

Location: Mira-Bhayander, Mumbai
Reporting To: Director / Management

Job Summary

We are seeking an organised, proactive, and experienced Personal Assistant to provide executive and administrative support to the Director and Management, ensuring smooth coordination, effective follow-ups, and timely completion of assigned tasks.

Key Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.