Executive Assistant To Director

Raunak Group; Thane; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Raunak Group in Mumbai seeks an experienced Executive Assistant to Director to manage daily operations, calendar, travel, and communications. The role requires proactive coordination, discretion, and the ability to handle both professional and personal executive support tasks.

You will partner with leadership to ensure smooth operations, coordinate with internal teams, and maintain confidentiality across matters. A fast-paced, growth-oriented environment awaits the right candidate.

Qualifications

• 5+ years of experience as Executive/Personal Assistant
• Real Estate background is a strong advantage
• Graduate or Postgraduate in any discipline
• Mumbai location or willingness to relocate
• Excellent command of English, Hindi, and Marathi; Gujarati is a plus

Responsibilities

• Manage the Director's calendar, appointments and priorities
• Plan and coordinate meetings (virtual and in-person)
• Coordinate end-to-end travel arrangements (flights, hotels, transport)
• Draft and manage emails and official correspondence
• Maintain confidentiality in all business matters
• Coordinate with design/marketing teams for content when required
• Prepare daily plans and provide end-of-day updates
• Liaise with internal and external stakeholders on behalf of the Director
• Proactively identify gaps and ensure execution without follow-ups

Skills

Calendar management

Meeting coordination

Travel coordination

Email management

Stakeholder liaison

Confidentiality

Education

Graduate

Postgraduate

Tools

MS Office

G Suite

Video conferencing

Job description

JOB DESCRIPTION

Position:Executive Assistant to DirectorWork Location:MumbaiDepartment:AdminPosition Reports to:Director

Executive Assistant to Director

Mumbai | Full-Time | 5+ Years Experience

Role Overview

We are seeking a highly driven and resourceful Executive Assistant to work closely with the Director, acting as a strategic partner in managing daily operations, communication, and coordination.

This role requires someone who thrives in a fast-paced environment, demonstrates strong ownership, and can seamlessly manage both professional and personal executive support responsibilities.

Key Responsibilities

Executive Support & Coordination

• Manage the Directors calendar, appointments, and daily priorities
• Ensure seamless planning and execution of meetings (virtual & in-person)
• Track important emails, tasks, and follow-ups to ensure timely action

Travel & Logistics Management

• Plan and coordinate end-to-end travel (flights, hotels, check-ins, payments)
• Ensure smooth daily logistics including transport coordination and readiness
• Accompany the Director for meetings and travel within Mumbai when required

Communication & Documentation

• Draft and manage emails, messages, and official correspondence
• Act as a point of contact between the Director and internal/external stakeholders
• Maintain confidentiality in all business matters

Social Media & Content Coordination

• Capture real-time updates from meetings/events
• Coordinate with design/marketing teams for content execution
• Assist in managing professional social media presence

Daily Planning & Reporting

• Prepare structured daily schedules and ensure adherence
• Share end-of-day updates and plan ahead for upcoming priorities
• Proactively identify gaps and ensure execution without follow-ups

Candidate Profile

We are looking for someone who is:

• Smart, confident, and professionally presentable
• Highly organized with strong multitasking ability
• Proactive, detail-oriented, and solution-driven
• Tech-savvy and comfortable with digital tools & communication platforms
• A quick learner with a strong sense of ownership
• Flexible with working hours and adaptable to dynamic schedules

Skills & Competencies

• Excellent communication and interpersonal skills
• Strong coordination and follow-up ability
• Time management and prioritization skills
• Professional etiquette and business acumen
• Ability to handle pressure and maintain composure

Language Requirements

• English (Fluent Written & Verbal)
• Hindi (Fluent Written & Verbal)
• Marathi (Fluent Written & Verbal)
• Gujarati (Added Advantage)

Eligibility Criteria

• Experience: Minimum 5 years in a similar role (Executive Assistant / Personal Assistant)
• Industry Preference: Real Estate background is a strong advantage
• Qualification: Graduate / Postgraduate (any discipline)
• Age: 25 - 40 years
• Location: Mumbai (or willingness to relocate)

What We Value

• Ownership mindset and accountability
• Reliability, discretion, and loyalty
• Strong work ethic and go-getter attitude
• Ability to anticipate needs and act proactively

Why Join Us?

• Work directly with leadership
• Exposure to high-level decision-making and business operations
• Fast-paced, growth-oriented environment
• Opportunity to build a long-term, impactful role