Executive Assistant to Managing Director – Mahape – (4.2 LPA) – [E]

Iassess Consultants; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Iassess Consultants in Navi Mumbai seeks an Executive Assistant to the Managing Director to provide comprehensive administrative and executive support.

The role requires strong communication, coordination, and time-management skills, handling confidential information, and working independently in a fast-paced environment.

Qualifications

• 4–5 years of experience as an Executive Assistant / Personal Assistant / Management Assistant to MD, CEO, Director, or Senior Management.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination abilities.
• Excellent organizational and time-management skills.
• Proficiency in MS Office — Excel, Word, PowerPoint, and Outlook.
• Good experience in preparing MIS reports, presentations, trackers, and dashboards.
• Ability to prioritize multiple tasks and work under pressure.
• Strong attention to detail and problem-solving ability.
• Professional personality with excellent interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Should be proactive, mature, dependable, and highly organized.

Responsibilities

• Manage the MD’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, minutes, presentations, reports, and MIS.
• Track important tasks, deadlines, action items, and follow-ups for the MD.
• Coordinate with various departments to ensure timely completion of assigned tasks.
• Handle emails, correspondence, calls, and other communication on behalf of the MD when required.
• Prepare and maintain reports, dashboards, trackers, and business updates.
• Arrange travel, accommodation, meetings, and other logistics for the MD.
• Maintain confidentiality of sensitive business and personal information.
• Assist the MD in monitoring key business activities and pending matters.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Follow up with internal teams and provide regular status updates to the MD.
• Support the MD in presentations, documentation, and special projects.
• Perform any other tasks assigned by the Managing Director.

Skills

Verbal and written communication

Follow-up

Coordination

Organizational skills

Time management

Confidentiality

Interpersonal skills

Attention to detail

Proactive

Tools

MS Office

Excel

Word

PowerPoint

Outlook

Job description

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director to provide comprehensive administrative and executive support. The ideal candidate should have strong communication, coordination, follow-up, and time-management skills, with the ability to handle confidential information and work independently in a fast-paced environment.

Key Responsibilities

• Manage the MD’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, minutes, presentations, reports, and MIS.
• Track important tasks, deadlines, action items, and follow-ups for the MD.
• Coordinate with various departments to ensure timely completion of assigned tasks.
• Handle emails, correspondence, calls, and other communication on behalf of the MD when required.
• Prepare and maintain reports, dashboards, trackers, and business updates.
• Arrange travel, accommodation, meetings, and other logistics for the MD.
• Maintain confidentiality of sensitive business and personal information.
• Assist the MD in monitoring key business activities and pending matters.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Follow up with internal teams and provide regular status updates to the MD.
• Support the MD in presentations, documentation, and special projects.
• Perform any other tasks assigned by the Managing Director.

Required Skills

• 4–5 years of experience as an Executive Assistant / Personal Assistant / Management Assistant to MD, CEO, Director, or Senior Management.
• Excellent verbal and written communication skills.
• Strong follow-up and coordination abilities.
• Excellent organizational and time-management skills.
• Proficiency in MS Office — Excel, Word, PowerPoint, and Outlook.
• Good experience in preparing MIS reports, presentations, trackers, and dashboards.
• Ability to prioritize multiple tasks and work under pressure.
• Strong attention to detail and problem-solving ability.
• Professional personality with excellent interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Should be proactive, mature, dependable, and highly organized.