Executive Assistant To Managing Director

Avalanche Overseas; Mumbai; On-site; INR 1,800,000 - 2,800,000; Full time

Benefits offered by this job

Provident fund

Health insurance

Annual bonus

Job summary

Avalanche Overseas in Mumbai is seeking a sharp Executive Assistant to work directly with the Managing Director. This role involves calendar management, travel planning, and thorough business reporting with high trust and minimal supervision.

The ideal candidate has 3–8 years of EA experience, a graduate degree, fluent English (and Hindi), and strong MS Excel and PowerPoint skills to build reports and presentations; confidentiality is essential.

Qualifications

• 3–8 years of experience as an Executive Assistant or Personal Secretary.
• Any Graduate.
• Excellent written and spoken English; able to draft professional emails independently.
• Strong MS Excel and PowerPoint; able to build and format reports and presentations.
• Complete discretion in handling confidential information.
• Fluent in English and Hindi; Mumbai office location and commute ability.

Responsibilities

• Manage the MD's calendar end to end - meetings, appointments, reviews, reminders and follow-ups.
• Screen and handle incoming calls, emails and messages; draft responses on the MD's behalf where required.
• Plan and coordinate all domestic and international travel - flights, hotels, visas, transport, itineraries and expense settlement.
• Prepare and consolidate reports - MIS, sales reports, performance summaries and presentations for the MD's review.
• Read and summarise incoming reports, proposals and documents; flag key points and action items.
• Track action items assigned by the MD across departments and follow up till closure.
• Coordinate with internal teams, clients, vendors and external stakeholders on behalf of the MD.
• Organise meetings - agenda, material preparation, minutes and follow-up.
• Maintain confidential records, documents and correspondence.

Skills

English proficiency

Communication skills

Education

Any Graduate

Tools

MS Excel

PowerPoint

Job description

Role & responsibilities:

We are looking for a sharp, highly organised Executive Assistant to work directly with our Managing Director. This is a high-trust role with wide exposure across the business you will support the MD on scheduling, communication, travel and business reporting, and will need to operate with minimal supervision.

• Manage the MD's calendar end to end - meetings, appointments, reviews, reminders and follow-ups


• Screen and handle incoming calls, emails and messages; draft responses on the MD's behalf where required


• Plan and coordinate all domestic and international travel - flights, hotels, visas, transport, itineraries and expense settlement


• Prepare and consolidate reports - MIS, sales reports, performance summaries and presentations for the MD's review


• Read and summarise incoming reports, proposals and documents; flag key points and action items


• Track action items assigned by the MD across departments and follow up till closure


• Coordinate with internal teams, clients, vendors and external stakeholders on behalf of the MD


• Organise meetings - agenda, material preparation, minutes and follow-up


• Maintain confidential records, documents and correspondence

Preferred candidate profile:

• 3-8 years of experience as an Executive Assistant or Personal Secretary, preferably supporting a CXO, Director or Promoter


• Any Graduate


• Excellent written and spoken English; able to draft professional emails independently


• Strong MS Excel and PowerPoint - must be able to build and format reports and presentations


• Strong follow-up and coordination skills across departments


• Complete discretion in handling confidential information


• Fluent in English and Hindi; based in or able to commute to our office location

Please mention your current CTC, notice period and details of the senior executive you currently support when applying.

Perks and benefits

• Provident fund


• Health insurance


• Annual bonus